G4S Security / Intelligence Jobs in Gauteng
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G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Vetting Administrator based at our operations in Centurion, Head office.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which a vetting administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
ROLE RESPONSIBILITY:
Processing of all external and Internal vetting requests.
- Accurately and timeously processing of external vetting requests within the SLA
- Compiling and distribution of relevant reports to applicable parties within SLA timeframes
- Make recommendations based on the information obtained during the vetting process
- Issuing vetting numbers in line with the vetting matrix
- Accurate and timeously compilation/update of billing sheets
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- Maintain electronic database and filing system
- Assist with relevant queries
- Quality Control of reports
- Sending Psychometric Assessments to candidates as per role requirements
- Maintain relationships with suppliers responsible for documentary checks
Fingerprint verification via the Afiswitch system for external clients.
- Run fingerprint verification using the Ideco system for external clients
- Distribute Ideco reports to applicable parties
- Client training on the Ideco system and registration of new users
- Accurate and timeous compilation/update of billing sheets for the Ideco clients
- Ordering Ideco scanners
- Arrange for the loading of the new software
- Delivery of scanner(s) to clients
Vetting Administration
- Training and supervising Junior Vetting Administrator
- Training and supervising new intern(s)
- Allocating tasks/work to ensure adherence to SLA
- Liaise with external clients and internal HR Managers with regard to vetting requirements
- Review and improve vetting submission process and ensure vetting is conducted in line with contract requirements.
- Review supplier costs annually and ensure we align our prices accordingly and advise management of more cost-effective suppliers.
- Ensure that supplier invoices are received, signed, and submitted for payment monthly.
- Continuous training for customers and internal stakeholders to ensure process enhancement
THE IDEAL CANDIDATE:
Minimum Requirements
- Grade 12 (Matric) required
- Relevant tertiary qualifications advantageous
- 3-5 years of relevant working experience
- Strong administration skills
- Sound experience in Vetting (Reference Checking and Background Checks)
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Knowledge, Skills and Attributes
- Knowledge of company policies and procedures
- Knowledge of selection processes
- Knowledge of vetting/risk assessment procedures
- MS Office Computer skills
- Communication (written & verbal)
- Inter-personal skills
- Customer service
- Report writing
- Good English writing ability
- Accuracy
- Attention to detail
- Planning and organizing
- Work under pressure
- Customer focus
- Problem-solving
- Decision making
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