Department of Defence Administrative / Secretarial Jobs in Pretoria
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DUTIES:
- Provide a secretarial support service.
- Record appointments and events and manage the Chief Director’s diary.
- Manage telephone calls.
- Develop and maintain a sound document register and management system.
- Manage the Office’s Telephone accounts.
- Arrange, and provide support and secretariat functions in meetings including agenda, minutes, supporting documents and refreshments.
- Write/type documents, memorandums, letters and reports.
- Handle classified files and documents with discretion.
- Process the travel and subsistence claims for the Chief Director.
- Maintain and enhance the Office’s filing system.
- Organise official & social functions.
- Assist with procurement functions.
- Receive and manage visitors to the Office.
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REQUIREMENTS:
- A minimum of Grade 12/NQF Level 4. Secretarial/ Admin practices experience will be an advantage.
Special requirements (skills needed):
- Computer literate, Good Knowledge of MS Word, Excel and PowerPoint.
- Typing skills, communication skills (written and verbal).
- Good interpersonal skills.
- Analytical and innovative thinking as well as problem-solving skills.
- The ability to operate office machines (Fax, Scanner, Photocopier, etc.).
- Sound organisational skills.
- High level of reliability, Ability to act with tact and discretion, and Good telephone etiquette skills.
- Good people skills, excellent secretarial skills.
- The successful candidate will be required to obtain a Confidential Security Clearance within a year.
ENQUIRIES: Maj D.P. Ledwaba or Mr M.T. Kgaditsi Tel No: (012) 355 5275/5115
SALARY: R176 372 per annum (Level 05)
CENTRE: Defence Headquarters (Armscor Building), Erasmuskloof, Pretoria.
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