Secretary - Department of Defence

DUTIES:          

• Provide a secretarial support service. 
• Record appointments and events and manage the Chief Director’s diary. 
• Manage telephone calls.
• Develop and maintain a sound document register and management system. 
• Manage the Office’s Telephone accounts.
• Arrange, and provide support and secretariat functions in meetings including agenda, minutes, supporting documents and refreshments.
• Write/type documents, memorandums, letters and reports.
• Handle classified files and documents with discretion.
• Process the travel and subsistence claims for the Chief Director.
• Maintain and enhance the Office’s filing system.
• Organise official & social functions.
• Assist with procurement functions.
• Receive and manage visitors to the Office.

REQUIREMENTS:          

• A minimum of Grade 12/NQF Level 4. Secretarial/ Admin practices experience will be an advantage.

Special requirements (skills needed):

• Computer literate, Good Knowledge of MS Word, Excel and PowerPoint.
• Typing skills, communication skills (written and verbal).
• Good interpersonal skills.
• Analytical and innovative thinking as well as problem-solving skills.
• The ability to operate office machines (Fax, Scanner, Photocopier, etc.).
• Sound organisational skills.
• High level of reliability, Ability to act with tact and discretion, and Good telephone etiquette skills.
• Good people skills, excellent secretarial skills.
• The successful candidate will be required to obtain a Confidential Security Clearance within a year.

ENQUIRIES: Maj D.P. Ledwaba or Mr M.T. Kgaditsi Tel No: (012) 355 5275/5115

SALARY: R176 372 per annum (Level 05)

CENTRE: Defence Headquarters (Armscor Building), Erasmuskloof, Pretoria.