Imports Admin Supervisor - Shoprite Group

Purpose of the Job

To manage all imports administration for the butchery division in that the correct tracking of reports and invoices are effective on time. This will also include the continuous monitoring of stock levels and weekly reconciliations done on stock held in the distribution centre as well as the releasing of bulk releases.

Job Category: Logistics

Job Objectives

1. Application and issuing of Meat Market Import Permits

• • To complete import permit applications and submit to DAFF for approval
  • Arrange for payment batches
  • Reporting on abattoir listing as per the permits
  • Liaise with International Suppliers

2. Container tracking report To track containers at sea level and inform relevant parties of arrival of products

3. Creating Bulk Stock Store invoices Create Invoices on internal system/SAP for butchery weekly deliveries

4. Monitoring Weekly Stock Sheet Movement reports Ensuring that weekly movements are done correctly and liaising with cold stores if any errors are encountered

5. Sales recon Comparing system sales to stock movement sales and ensuring the two are the same if differences are found a complete record needs to be kept and followed up until resolved permanently

6. Comparison of Weekly movement report to DC System report Spot Checking that DC counts and system reports balance to manual movement report

7. Bulk Releases Ensuring bulk cold store releases have been compiled correctly at the cold store level

8. Outstanding order reports Reconcile outstanding orders on the system and invoices the relevant party responsible, continue to follow up weekly until payment has been received.

9. GP Margin Report Compare cost prices to selling prices weekly and inform divisional managers on profit margins and loss-making items

10. Weekly Claim Recon Follow up on store claims to ensure that stock has either been receipted back into the cold store or that the responsible party has been charged and payment has been received.

11. Contact person between stores(butchery manager) and cold store (administrator) Liaise with both parties when issues arise to resolve the problems

12. Adhoc duties Assisting clerks where necessary and filling in for clerks were needed in order to create store orders or receive store orders on an internal system.

13. Stock Replenishment Continuously monitor stock levels and liaise with import manager on low stock levels

14. Admin duties Ensuring all admin for cold store and HO has been done correctly

15. Creditors Recon Ensuring on a weekly basis that all purchases received at the DC have been receipted onto the system and are ready for payment, liaising with creditors on all outstanding invoices.

Qualifications

• Grade 12 Logistics Degree / Btech (similar)

Experience

• One year of experience in the Import and Clearing Industry

Knowledge and Skills

• A high level of knowledge in dealing with import permits
• Advanced in Excel