Salary Accounts Officer - Shoprite Group

As a Salary Accounts Officer, you are responsible for accurately accounting for, reconciling and preparing salary-related accounts. The role participates in various aspects of the end-to-end salary accounts cycle at various times, including but not limited to reconciling salary related general ledger accounts, processing payroll payments to relevant third parties, as well as identifying, resolving and escalating discrepancies accordingly.

The team will look to you for the accuracy and completeness of salary-related accounts. Reporting to the Group Salary Accounts Manager, the role is also accountable for participating in the required support activities as defined by the Group Salary Accounts Manager relating to any aspect of the salary process.

Job Objectives

• Perform various aspects of the end-to-end salary accounts cycle at various times, including but not limited to: reconciling salary-related general ledger accounts, processing payroll payments to relevant third parties, as well as identifying, resolving and escalating discrepancies accordingly.

• Ensure that the correct payroll deductions on SAP Human Resources correspond to the general ledger salary accounts on SAP Finance.
• Process payroll payments to relevant third parties timeously. Assist with third party queries relating to payroll payments.
• Identify and communicate discrepancies to payroll for corrective action.
• Follow up and resolve any issues with payroll, the Group Salary Accounts Manager, or when required, other stakeholders.
• Ensure that all daily, weekly and monthly duties and deadlines are met consistently.
• Action all requests from the Group Salary Accounts Manager relating to salary accounts.
• Respond by phone and e-mail to internal and external queries correctly, timeously and in a professional manner.
• Action all filing and/or archiving for audit purposes.
• Perform ad-hoc administrative tasks as required.

Qualifications

• Grade 12 with accounting or equivalent - (essential).
• Degree or diploma in accounting or equivalent - (preferred).

Experience

+1 years relevant experience in an accounts officer, financial, administrative or similar role - (essential).

Knowledge and Skills

• Working knowledge of Microsoft Office 365 – Outlook, Word, Excel (essential)
• Accounting package exposure to SAP - (essential).
• Working knowledge of the areas below (essential):
• • Procedures and risks related to payment processes.
  • Basic knowledge of reconciliation
  • Accounting, debtors & creditors' knowledge
  • Internet banking

• Exposure to and understanding of corporate and retail-orientated environments (preferred).
• Self-motivated and driven with strong integrity - take accountability for actions and mistakes.
• Working with a people-friendly personality with the ability to build trusting relationships with suppliers and other stakeholders.
• Teamwork and positive partnerships – a strong team player and partnering skills.
• Working with numbers - comfortable with numbers and reconciliations.
• Planning and organising, operational efficiency – someone who can spread across multiple tasks simultaneously by working smartly, efficiently and effectively. Diligently staying on top of the details and understanding how they fit into the big picture.
• Time management - ability to prioritise a high volume of activities simultaneously.
• Attention to detail - able to spot mistakes in own work and the work of others.
• Strong communication - ability to communicate effectively and clearly and to use discretion regarding what information needs to be shared with various stakeholders, including problem reporting to management
• Writing and reporting skills - understand the importance of accuracy, succinct messaging
• Adapting and responding to change - able to work under pressure and in a fast-paced, changing environment.
• Creditors knowledge - with an ongoing growth and learning mindset.