Department of Defence Administrative / Secretarial Jobs in South Africa
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DUTIES:
- Manage the diary of the Director, and record appointments, meetings and other events.
- Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager.
- Type documents for the Director.
- Operate office equipment like fax machines and photocopies.
- Receive visitors for the Director and provide refreshments.
- Arrange meetings and events for the Director. Identify venues and invites the role players.
- Records minutes/decisions and communicate to relevant role players.
- Liaise with travel agencies to make travel and accommodation arrangements.
- Do filing of documents for the Director as and when required.
- Receives, records and distributes all incoming and outgoing documents.
- Handle the procurement of standard office items such as stationery, refreshments etc.
- Collect all relevant documents to enable the Director to prepare for the meeting.
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REQUIREMENTS:
- NQF 4(Grade 12).
- Previous Secretarial experience will be an added advantage.
Special requirements (Skills needed):
- Ability to communicate effectively (Written and Verbal).
- Innovative thinking ability as well as problem-solving skills, excellent interpersonal skills, good telephone etiquette,
- Knowledge of Ms Computer packages (Word, Excel and PowerPoint).
- High level of reliability and must be able to obtain confidential security clearance within a year.
SALARY: R176 310 per annum (Level 05)
CENTRE: Defence International Affairs Division
ENQUIRIES: Mr K. Davhana Tel No: (012) 355 5859/Mr T.E. Bogopane Tel No: (012) 335 5435.
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