Admin Assistant - SITA

To provide Administrative Assistant support to the sub-department and ensure corporate support across the unit.

Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Key Responsibility Areas

• Receive and record incoming and outgoing correspondence to ensure proper record-keeping for the sub department

• Prepare and distribute minutes, presentations, as well as general office documentation/communication to ensure that information, reached relevant identified parties

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• Perform general office duties

• Arrange work sessions and staff meetings with employees and coordinate all logistical arrangements for the sub-department

• Responsible for the accommodation and flight arrangements for the subdivision in accordance with SITA travelling policy and procedures to the satisfaction of the division

• Provide management support to the sub departmental Budget

• Ensure adherence to the organisation's quality standards in terms of documentation that requires management approval

• Ensure adherence to the organisation's quality standards in terms of documentation that requires management approval.

Qualifications and Experience

Minimum: Grade 12 (NQF level 4) plus a relevant recognised course (shorter than a year at NQF level 4-certificate of competence) –depending on operational requirements. MS Office certification will be an added advantage.

Experience: 1 – 2 years of experience applicable to the specified discipline.

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Technical Competencies Description

• Knowledge of: principles and practices of organisation, records management and general administration. Basic principles of bookkeeping. Computer literacy. Office Management.
• Ability to operate standard office equipment.
• Ability to follow written and oral instructions. Office Management. Business writing skills. Report writing skills, in
• statistical analysis. Skills: Business Writing; and General Administration. Interpersonal/behavioural competencies:
• Active listening; Attention to Detail; Disciplined