Personal Assistant - Rand Water

Job Advert Summary

Managing, assisting and supporting the Chief Strategy Officer by providing an efficient, effective and smooth running of secretarial service for the Business Unit.

Primary Duties

• Managing the Office Operations.
• Accurate and efficient typing and filing of general correspondence, minutes, memorandums, and presentations.
• Generate reports, agendas, budgets, project plans and schedules as well as other specific and general administrative duties.
• Receiving visitors, scheduling appointments and booking venues, receiving and making phone calls.
• Enabling the Business Unit to achieve its objective by providing effective assistance to Senior Management.

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• Maintaining an efficient filing system for the Chief Strategy Officer.
• Organising travel arrangements for both domestic and international trips.
• Manager Chief Strategy Officer’s office budget.
• Prepare presentations.

Minimum Requirements

• Business Administration/ Advanced Secretarial Diploma or related field.
• 5 years working experience in an executive secretarial environment.
• Exposure to a Project Office environment.

Knowledge

• Computer literate in Microsoft Office
• SAP Knowledge
• Public Relations Knowledge
• Budget Management

Skills

• Good telephone skills
• Good listening skills

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• Planning and organising skills
• Communication skills (verbal and written)
• Problem-solving skills
• Interpersonal skills
• Presentation skills
• Accurate typing ability

Attitude

• Must be able to work under pressure
• Must be innovative
• Ability to deal with people at all levels
• Ability to work independently
• Must be able to guard against sensitive (Confidential) information