Secretary - Department of Defence

DUTIES:          

• Keep and update the Director’s diary. 
• Arrange appointments for members and other stakeholders in the Department of Defence. 
• Render personal assistance and support service to the Director e.g. taking of minutes, agendas, confirmatory notes, drafting letters, memorandums and the transcription thereof. 
• Set up schedules for meetings and events, handle classified documents, assist with travel arrangements and process subsistence and travel(S&T) advances, and claims for the Director. 
• Arrange to park for visitors. Manage general office duties. 
• Accept and manage incoming and outgoing files from the Director’s office and distribute them to respective offices.
• Provide reception, communication, coordination service, and provide privacy and security service towards the director’s office.

REQUIREMENTS:

• NQF level 4( Grade  12) Secretarial experiences will be an advantage.
• Application with prior learning, either by means of experience or alternative courses may also apply. 
• Special requirements (Skills needed): 
• Knowledge of general office administration, ability to operate an efficient and organised office, strong interpersonal skills,
• Computer literacy (Microsoft Office, Word, Excel and PowerPoint),
• Proficiency in English (read, write and speak) Co-ordination, good typing and communication skills (written and verbal).
• Must be able to obtain a Secret Security Clearance.

ENQUIRIES:  Lieutenant N.A. Ndlala, Tel (012) 312 4808

SALARY: R176 310 per annum (Level 5)

CENTRE: Defence Foreign Relations, Pretoria.

NOTE:

Defence Foreign Relations Division will not be liable for any accommodation or travel arrangement of selected candidates.