Registry Clerk - Department of Public Works & Infrastructure

DUTIES:          

• Mail Management, receive mail from Post Office and internal clients. Open, stamp, sort mail and record in the Mail register.
• Receive parcels delivered by hand and record them in the register. 
• Render Courier Service, package documents, place in envelopes, address envelopes, and place them in an outgoing tray and record mail in the mail register.
• Reload franking machine.
• Register priority mail.
• File Management, retrieve files on-site and off-site storage.
• Control movement of files and access to files.
• Index, scanning, capturing of files on the system.
• Receive and date stamp invoices and forward them to the line function.
• Register supply of files to officials and maintain a register of files opened and make follow up if the file is not returned back to Registry after the due date

• Issue File reference number according to the approved File Plan to clients' enquiries.
• Ensure all received invoices are captured within the required timeframe.
• Verify all captured invoices.
• Ensure all invoices has the required stamps.
• Ensure all captured invoices are registered on the Invoice Register.
• Provide weekly/monthly statistics and reports on the capturing of invoices.
• Perform any other administrative tasks as requested by the supervisor.

REQUIREMENTS:         

• A Senior Certificate / Grade 12 with relevant working experience in central registry and invoice environment,
• Knowledge of records/ documents and invoice management, a File Plan, Mail and Courier Service procedures. 
• Office Administration. 
• Reporting procedures. 
• Data Capturing. Financial systems (Knowledge of National Archives and Records Service Act (NARSA).
• Knowledge of electronic document and records management systems (EDRMS). 

SALARY: R173 703 Per annum

CENTRE: Head Office (Pretoria)

Competencies needed: 

• Planning and organizing skills. 
• Communication (verbal and written) skills.
• Problem-solving skills, Customer care and Client orientation skills.
• Computer literacy.
• Liaison skills, Analytical Skills, Interpersonal Skills.
• Telephone etiquette.
• Good leadership skills.

Attributes:

Accurate. Confident. Ability to work under pressure. Ability to work in a team and independently.

ENQUIRIES: Mr E Rex Tel No: (012) 406 1490