Administrative Officer, Construction - Department of Public Works & Infrastructure

DUTIES:          

• Handle procurement of goods and services for the  Directorate.  
• Process procurement requests on the departmental finance system.
• Assist the Chief Directorate with procurement of goods and services.
• Plan and monitor the budget of the Directorate.
• Assist the Chief Directorate with its budget requirements.
• Coordinate travel arrangements of the members of the Directorate.
• Process travel claims of the technical staff members. Assist with the administrative duties of the Engineering Candidacy Programme.
• Prepare, organize, receive and distribute all necessary engineering projects material.
• Capture project information and requests on the project tracking system.
• Follow-up on deliverable expected from the technical staff.

• Efficiently communicate to project stakeholders on the status of their deliverables.
• Attend project meetings and take notes when required.
• Maintain complete and accurate records of all project requests.
• Assist with arrangements of technical training of technical staff.
• Assist the Director with general ad-hoc administrative matters.
• Assist members of the Directorate, the Chief Directorate and the Branch with administrative matters as and when it is needed.

REQUIREMENTS:         

• A three-year qualification (NQF Level 6) in Administration or any other equivalent qualification.
• Appropriate relevant working experience in administration and budget management.
• Experience in project administration will be an added advantage.
• Competency in Microsoft Office (Word, Excel, PowerPoint and Office).

SALARY: R261 372 per annum

CENTRE: Head Office (Pretoria)

ENQUIRIES: Ms T Dibakoane Tel No: (012) 406 2193

NOTE:

Kindly take note that with effect from 01 January 2021, DPSA approved the new Z83 Application Form (obtainable from any Public Service department); applicants are requested to use the new application form as failure to do so will result in their application being disqualified.

The Z83 form must be signed when submitted, To streamline the recruitment process to be more responsive to the public, as well as to create more protective measures during the pandemic by avoiding overcrowding and curbing the costs incurred by applicants such measures should include the following regarding certification:

Advertisement and accompanying notes must clearly capture the requirements for the certification to reflect that applicants must submit copies of qualifications, identity documents and driver’s license (where applicable) and any other relevant documents, such copies need not be certified when applying for the post.

The communication from the HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR.

The application for Employment Form (Z83) provides under the sectional “additional information” that candidates who are selected for interviews will be requested to furnish additional certified information that may be requested to make final decision. It must be borne in mind that when a document is certified as a true copy of an original, the certifier only confirms it being a true copy of the original presented.

Therefore, the certification process does not provide validation of the authenticity of the original document. The validation occurs when the documents are verified for authenticity. Regulation 67 (9) requires the executive authority to ensure that he or she is fully satisfied with the claims being made and these read with Regulations (57) (c) which requires the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment.

Applications not complying with the above will be disqualified. Should you not have heard from us within the next months, please regard your application as unsuccessful.  

Note:  It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointments will be subject to verification of qualifications and security clearance. 

Faxed or late applications will NOT be accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Should you not have heard from us within the next months, please regard your application as unsuccessful.