Payroll Manager (Sage Experience) - KFC

We have an opportunity in our HR team for a Payroll Manager reporting to the Total Rewards Manager – The role will be responsible for the following:

• Overseeing, maintaining & ensuring accurate payroll processes for KFC Africa (approximately 220 RSC & 1,700 Equity employees).
• Managing monthly payroll preparation & timely payment of employees & third parties

• Preparing relevant payroll reports and meaningful analysis of payroll data

• Reconciling payroll to HR Database and Finance General ledger

• Ensuring compliance with tax obligations & other relevant payroll-related legislative requirements (i.e., provident fund, medical aid, leave policies, bargaining councils etc.).
• Ensuring efficient payroll systems & procedures and maintaining integrity & confidentiality of payroll information

Prioritised Responsibilities:

Salaries & Wages - 45%

• Oversee the Payroll Officer by ensuring that all employees are paid accurately and timeously
• Ensure that all 3rd parties are paid accurately and timeously
• Analyse, reconcile and close payroll system on monthly basis
• Ensure that payroll and processes comply with company and audit requirements
• Analyse labour hour data to ensure that accurate hours are paid monthly
• Analyse leave data to ensure accuracy & integrity thereof
• Create and communicate payroll cut-off calendar
• Manage the specific payroll requirements for expatriates, incentives (Gautrain, Per Diem, once-off allowances, share appreciation rights exercises) and company benefits such as fuel, fleet & insurance administration.
• Implement all annual increases, changes in allowances and bonus information in the payroll system

Reports, Reconciliations and Payroll Information - 15%

• Ensure and maintain an effective payroll system & meaningful reporting in line with the organization’s objectives.
• Ensure GL is set up in accordance to the requirements of the Finance Department & periodic reconciliation therefore
• Provide Finance with calculations for accruals according to the company’s financial period ends
• Produce payroll and HR reports when required
• Analyse & interpret payroll information from systems & effective communication to relevant stakeholders

Tax & Legislative requirements - 10%

• Provide and submit legislative and statutory information on time and accurately
• Ensure reconciliation of EMP201, EMP501 & IRP5’s bi-annually and ensure that all files are submitted
• Ensure that all tax changes are implemented correctly as and when SARS amends
• Maintains technical & functional knowledge
• Support Finance Team with ad-hoc statutory requirements

HR Database and VIP Payroll Systems - 15%

• Maintain the integrity of the HR Database and VIP systems and ensure that all parameters are in accordance with relevant legislation
• Maintenance of VIP systems and parameters as well as ensuring that all new versions are uploaded
• Maintain and update systems design and parameters in accordance with company growth and development
• Audit integration between database, payroll and time and attendance systems

Supervision - 15%

• Oversee, coach and supervise Payroll Controller & Payroll Officer
• Delegate & review payroll related duties
• Ensure confidentiality & integrity of payroll information across the payroll team

Qualifications:

• A completed Tertiary Qualification from a reputable institution in HR and/or Finance
• A completed Tax qualification will be highly favoured

Experience

• Minimum of 5 year’s payroll experience in a medium to large size organization working with Microsoft Office Suite, Sage system and other related payroll processes and systems
• Balancing of IRP5’s and SARS submissions via e-filing. Deadline driven & good organizing skills
• 1-2 years experience in managing an Administrator or similar
• Excellent analytical skills and experience in writing reports and do system changes.  Excellent communication skills (verbal and written)

Skills/Competencies:

• Relevant qualification & certification on Payroll (reputable tertiary institution)
• Excellent analytical skills and experience in writing reports and do system changes.
• Excellent communication skills (verbal and written)
• Attention to detail / Organised
• Strong work ethic & integrity
• Calm under pressure, deadline-driven
• Supervisory skills
• Computer literate/affinity with payroll & financial systems
• Up to date knowledge of relevant legislation & statutory requirements
• Excellent interpersonal skills with all staff levels is essential