KFC Administrative / Secretarial Jobs in Gauteng
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We have a vacancy for an Executive Assistant to our GM, this role will be responsible for providing superior, comprehensive, administrative support to our GM. The ideal person for the job will be a proactive problem solver with exceptional communication and writing skills, and meticulous attention to detail. He/She will have previous experience providing executive support to a GM or CEO.
Job Functions:
- Full administrative support including all confidential correspondence, local & international, reports, phone call screening, messages; facsimiles, scanning and emailing
- Ensure GM is aware of key meetings; correspondence and communication requirements on a daily basis
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- Screen calls ensure that matters of importance reach the GM
- Book and plan international & local travel, car hire, accommodation, visa requirements, new passports, medical assistance
- Prepare, submit and record all business and personal medical claims to medical aid
- Prepare and assist international visitors with detailed agendas, logistics, security, drivers, hotel accommodation & travel arrangements on a business level
- Assist international visitors with holidays – i.e. safaris, hotels, dinners & logistics in Southern Africa on a personal level
- Co-ordinate VIP visitors in Africa travel requirements
- Reconcile credit card statements and FOREX spent and generate Travel & Expenditure claims and ensure these are distributed to the respective departments prior to cut off date
- Arrange and book boardroom functions and catering monthly or as and when requested
- Access and distribute company share price to executives daily
- Prepare and distribute agendas, minutes and reading material for management meetings, including graphics and charts
- Record all management leave and maintain an updated leave roster
- Co-ordinate and control diaries on a daily basis as well as drawing up of company yearly planner with local and international events across all departments
- Co-ordinate and arrange monthly communications meetings and monthly KFC days for head office staff
- Arrange venue, logistics, accommodation for management meetings held off site
- Arrange and co-ordinate annual get-away “surprise” travel for management & partners – local and international
- Organise and arrange personal requests – delivery of flowers, dinners, cards and gifts
- Handle and personally follow up all customer complaints directed to MD’s office
- Arrange annual year end dinner & gifts for management and partners
- Direct liaison with senior executives on international & local level
- Manage and coordinate all logistics related to functions, meetings, events pertaining to the GM’s office
- Assist and advise with telephonic enquiries for new Africa franchisees
- Arrange invitation letters and confirmation of employment letters for visa formalities for franchisee visitors from Africa
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Education and Experience Requirements:
- Matric and preferred secretarial or similar course
- Strong work tenure: 8 to 12 years of experience supporting C Suite-Level Executives.
- Wide and diverse range of both internal and external stakeholder relationship management
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.
Special Skills and/or Personal Attributes:
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build cross-functional relationships internally and stakeholder management both internally and externally
- Demonstrated proactive and independent approaches to problem-solving with strong, decisive, decision-making capability
- Emotional maturity (High EQ)
- Highly resourceful team player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Highly energetic, forward looking thinker, who actively seeks opportunities and proposes solutions
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