Netcare Administrative / Secretarial Jobs in Gauteng
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The incumbent will be responsible to assist the Management Office with any support and administrative duties. They will also be required to interact with internal staff and management, external companies/agencies associated with the business of the organisation, and members of the public
KEY WORK OUTPUT AND ACCOUNTABILITIES
- Answers and screens all incoming telephone calls for the Hospital Management Office
- Attends to all visitors and assists with queries referred to the management office
- Types correspondence, including internal and external letters or memos and minutes of all meetings
- Capture and/or consolidates monthly reports or statistics for the Hospital, Nursing Manager and Regional Office
- Develops presentations (PowerPoint or other)
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- Organise video or audio conferencing
- Schedules appointments and arranges meetings with internal and external personnel
- Assists with the arrangements for meetings, including typing and distributing of agendas, minutes and invites, and arranging the venue and catering
- Distributes all correspondence to relevant personnel
- Maintains an appropriate filing system for the hospital
- Arranges all events including gifts, birthday cards and reservations for internal and external personnel as required
- Manage administration and records of Doctor’s and facility contracts
- Any other support duties that may be required
- Maintain a record of all subscriptions and follow up on correct payment against purchase orders
- Any other special projects that may come up from time to time
- Checks and makes ready for authorisation all petrol and sundry expenditure claims
- All travel related arrangements which include but are not limited to: booking of flights, accommodation, car hire etc, for the division as well as consultants
- Assists with all queries relating to travel, including facilitating any changes to arrangements
- Organisation of conferences, team building or other functions
- Sorts and distributes the incoming and outgoing post, which includes internal and external mail
- Arranges courier services for distribution of post or goods to outlying destinations
- Orders all stationery, kitchen and other office supplies on the my market or other approved Netcare system
- Assume responsibility for own personal and professional development
- Keep up to date with Netcare’s evolving policies and procedures
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SKILLS PROFILE
EDUCATION
- Grade 12 or equivalent NQF Level 4 Qualification
- Secretarial Diploma/qualification.
WORK EXPERIENCE
- 4 years previous experience in an administration/secretarial position
- Advanced Computer literate essential (Microsoft Office Suite)
KNOWLEDGE
- Previous knowledge in a private hospital setting will be beneficial.
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