Personal Assistant - Netcare Lakeview Hospital

The incumbent will be responsible to assist the Management Office with any support and administrative duties. They will also be required to interact with internal staff and management, external companies/agencies associated with the business of the organisation, and members of the public

KEY WORK OUTPUT AND ACCOUNTABILITIES

• Answers and screens all incoming telephone calls for the Hospital Management Office
• Attends to all visitors and assists with queries referred to the management office
• Types correspondence, including internal and external letters or memos and minutes of all meetings
• Capture and/or consolidates monthly reports or statistics for the Hospital, Nursing Manager and Regional Office
• Develops presentations (PowerPoint or other) 

• Organise video or audio conferencing 
• Schedules appointments and arranges meetings with internal and external personnel 
• Assists with the arrangements for meetings, including typing and distributing of agendas, minutes and invites, and arranging the venue and catering
• Distributes all correspondence to relevant personnel 
• Maintains an appropriate filing system for the hospital
• Arranges all events including gifts, birthday cards and reservations for internal and external personnel as required
• Manage administration and records of Doctor’s and facility contracts
• Any other support duties that may be required
• Maintain a record of all subscriptions and follow up on correct payment against purchase orders
• Any other special projects that may come up from time to time 
• Checks and makes ready for authorisation all petrol and sundry expenditure claims
• All travel related arrangements which include but are not limited to: booking of flights, accommodation, car hire etc, for the division as well as consultants
• Assists with all queries relating to travel, including facilitating any changes to arrangements
• Organisation of conferences, team building or other functions
• Sorts and distributes the incoming and outgoing post, which includes internal and external mail
• Arranges courier services for distribution of post or goods to outlying destinations
• Orders all stationery, kitchen and other office supplies on the my market or other approved Netcare system
• Assume responsibility for own personal and professional development
• Keep up to date with Netcare’s evolving policies and procedures

SKILLS PROFILE

EDUCATION

• Grade 12 or equivalent NQF Level 4 Qualification
• Secretarial Diploma/qualification.

WORK EXPERIENCE

• 4 years previous experience in an administration/secretarial position
• Advanced Computer literate essential (Microsoft Office Suite)

KNOWLEDGE

• Previous knowledge in a private hospital setting will be beneficial.

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