Free State Provincial Government Administrative / Secretarial Jobs in Free State
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
DUTIES
- Manage office facilities and risk services in the unit. unit; Ensure effective and efficient financial management; Manage the human resources of the office.
- To render effective and efficient administration Services and support to the Traditional Council, provide supervisory functions to the traditional council personnel.
- Handle office administration, which include to render a registry service towards ensuring the safekeeping of all the officials records, complaints received from community members and/or official documents.
- Screen, transfer and handle all telephonic calls as well as other enquiries (internal and external clients).
- Manage office supplies.
- Prepare and/or type correspondence.
- Receive and/or refer visitors.
- Handle various administrative matters, which include the following:
- Open and register civil cases.
- Keep and maintain a register of livestock information.
- Collect monies (for the purchasing of wood, court fines, site fees, etc.) and issue receipts.
- Arrange auctions.
- Ensure that initiation processes comply with the law.
- Accompany security guards to incidents of reported crimes (e.g. theft etc.) and submit a report thereon to the Morena for further attention.
- Administer the budget of the Traditional Council and arrange the payment of financial and related claims.
- Render effective secretariat and administrative support services to meetings arranged by and/or for Traditional Council, which include to prepare agendas and related documents and distribute to all stakeholders.
- Take basic minutes of meetings and distribute such to all stakeholders.
- Prepare and handle all logistical arrangements for meetings, register deaths and the communication thereof to the municipality for the making of funeral arrangements.
- Communicate deaths to the Headman towards ensuring that the Traditional Council is properly represented at funerals. Hire official property such as tractors, community halls, etc. to the community.
- Confirm the use of the library.
- Ensure, in liaison with community members, government departments and NGO’s.
- The successful implementation of community projects (e.g. with regard to water, feeding, agriculture/crops, HIV and AIDS, home-based care and childcare forums, projects involving the elderly, etc.). This includes the following:
- Ensure that information pertaining to community projects are widely spread and distributed in the community.
- Arrange information/training sessions in liaison with representatives from the responsible lead department.
- Assist with the implementation of community projects such as the project dealing with the provision of computer access to the youth.
- Assist and/or support the community on various matters related to government affairs such as the completion of official forms, the payment of social grants, etc. and handle all community enquiries on government matters
ADVERTISEMENT - CONTINUE READING BELOW
REQUIREMENTS
- Grade 12 or equivalent.
Recommendations:
- A minimum of 3 years’ experience in the administration of which one year supervisory/ team leader.
- Experience in rendering secretarial or administrative services.
- Understanding of the Public Services, more specifically pertaining to the Traditional Affairs, is recommended.
SALARY: R325 101 per annum (Level 07), basic salary
| CENTRES | REF NO. |
| Namahali Tribal Council | COGTA 20/2025 |
| Bolata Tribal Council | COGTA 21/2025 |
| Mabolela Tribal Council | COGTA 22/2025 |
| Matsieng Tribal Council | COGTA 23/2025 |
| Dinkoeng Tribal Council | COGTA 24/2025 |
ADVERTISEMENT - CONTINUE BELOW TO APPLY