HR Admin Assistant: Kenilworth - Pick n Pay

The HR Administrator provides efficient and effective administrative support to the HR department within the retail environment. The role is key in assisting with recruitment, onboarding, training, and day-to-day HR activities, while ensuring smooth operations and maintaining accurate employee records in line with company practices and legal standards.

Job Responsibilities

Recruitment & Onboarding:

• Assist with the recruitment process by posting job ads, screening CV’s, coordinating interviews, and managing new hire paperwork.
• Conduct onboarding sessions for new employees to ensure a seamless transition into the company.
• Maintain accurate records of candidate communication and contracts.

Employee Records & Data Management:

• Maintain and update employee records in the HR database, ensuring compliance with company standards.
• Upload employee documentation to the company’s online platform and ensure it is kept up to date.

Employee Relations & Communication:

• Serve as a first point of contact for employee queries regarding HR policies, benefits, and general procedures.
• Track and monitor Shop Steward time-off.

Training & Development:

• Assist in organising employee training programs, including scheduling and communication of available learning opportunities.
• Monitor training completion and maintain accurate records to ensure compliance.

General Administrative Support:

• Prepare and maintain HR related reports as and when required.
• Support the HR team with daily administrative tasks.

Qualifications

Education:

• A degree or 3-year Diploma in Human Resources.

Experience:

• At least 1-2 years of experience in an HR administrative role, preferably in a retail environment.

Skills:

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

Knowledge:

• Basic understanding of labor laws and HR practices.

Competencies

Communication Skills:

• Ability to communicate clearly and professionally with employees at all levels.

Attention to Detail:

• Ensuring accuracy and thoroughness in all administrative tasks.

Organization & Time Management:

• Capable of managing multiple tasks, prioritising workload, and meeting deadlines in a fast-paced retail environment.

Problem-Solving:

• Ability to handle employee queries and conflicts with tact and professionalism.

Confidentiality:

• Discretion in handling sensitive employee information and maintaining confidentiality.