Personal Assistant - Western Cape Department of Health

The Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines.

Key Performance Areas

• Provides a secretarial/receptionist support service to the Chief Director;
• Renders administrative support services;
• Provides support to Chief Director regarding meetings;
• Supports the Chief Director with the administration of the Chief Director’s budget;
• Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

Minimum Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
• At least 3 years experience in rendering a support service to management/ senior management.

Competencies

Knowledge of the following:

• Relevant legislation/policies/prescripts and procedures;
• Office Administration;
• Database Management;
• Information and Records Management;
• Procurement processes;
• Basic financial administration;
• Understand the functioning, systems and processes of government;
• General information support systems such as BAS and MYTRACK.

Skills in the following:

• Language; Computer Literacy; Sound Organisational;
• Good People; Written Communication;
• Client Liaison and Networking; Report Writing; Research;
• Problem Solving; Good telephone etiquette;
• High level of reliability;
• Ability to communicate well with people at different levels and from different backgrounds;
• Ability to act with tact and discretion;
• Ability to do research and analyse documents and situations;
• Good grooming and presentation;
• Self-management and motivation.

Remuneration: R 308 154 per annum (Salary level 7)