Job Description: Responsibilities & Requirements
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The Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to render a secretarial support service to the Chief Director: Transport Regulation. The person must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines.
Key Performance Areas
- Provides a secretarial/receptionist support service to the Chief Director;
- Renders administrative support services;
- Provides support to Chief Director regarding meetings;
- Supports the Chief Director with the administration of the Chief Director’s budget;
- Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
Minimum Requirements
- Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
- At least 3 years experience in rendering a support service to management/ senior management.
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Competencies
Knowledge of the following:
- Relevant legislation/policies/prescripts and procedures;
- Office Administration;
- Database Management;
- Information and Records Management;
- Procurement processes;
- Basic financial administration;
- Understand the functioning, systems and processes of government;
- General information support systems such as BAS and MYTRACK.
Skills in the following:
- Language; Computer Literacy; Sound Organisational;
- Good People; Written Communication;
- Client Liaison and Networking; Report Writing; Research;
- Problem Solving; Good telephone etiquette;
- High level of reliability;
- Ability to communicate well with people at different levels and from different backgrounds;
- Ability to act with tact and discretion;
- Ability to do research and analyse documents and situations;
- Good grooming and presentation;
- Self-management and motivation.
Remuneration: R 308 154 per annum (Salary level 7)
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