Fidelity Services Group Administrative / Secretarial Jobs in Eastern Cape
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The above position is vacant at our CIT East London Branch. The overall purpose of this position is to assist the Regional Manager with administrative responsibilities of the CIT department.
Key Performance Areas (not totally inclusive):
- Maintaining a sufficient filling system and document management, including archiving
- Answering the telephone and taking messages for the Regional
- Assisting the Recruitment department with new hire onboarding (e.g. preparing documents, coordinating orientation agendas, etc); contacting and following up with candidates during the recruitment process
- Dealing with internal and external enquiries
- Taking meeting minutes
- Provide administrative support to the Branch Managers when required
- Processing daily hours/posting sheets to payroll
- Submit pay queries
- Meet daily, weekly and monthly deadlines (emails/work sheets/templates)
- Processing daily dedicated vehicles data as well as monthly hours and km’s for billing
- Processing/ printing monthly code lists and details for clients
- Fidelity Access Control System – send requests, authorization, enrollment and scanning
- Order uniforms, beverages, cleaning stuff, stationary and ID cards
- General Clerical duties
- COID function
- Admin co-ordination for the region
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Core competencies and other Personality Attributes:
- Self-development
- Communication skills
- Must be honest and reliable
- Must have excellent verbal and written communication skills
- Must be assertive
- Pay attention to detail
- Ability to work without supervision
- Ability to maintain confidentiality
- Time management
Minimum Requirements:
- Excellent communication skills
- Matric certificate or equivalent
- A clear criminal record
- Computer literate and proficient in Microsoft Word, Excel and Outlook
- At least 2 years’ administration experience
- Background in Administration/ Office Management is an advantage
- Must be willing to work overtime when required
- Own transport is an advantage