University of the Witwatersrand Administrative / Secretarial Jobs in Johannesburg
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Key Performance Areas:
- Effectively manage head of the school’s diary – electronic and manual
- Organize meetings and communicate effectively with all parties attending the meeting
- Minutes taking and drafting of agendas for three committee meetings (FIN/HR, EXCO, HOD)
- Answer telephone calls by screening calls and directing to the appropriate person to deliver messages and return calls
- Email correspondence, redirect and advise where applicable
- Provide basic administrative and secretarial support to the School of Clinical Medicine
- Sending out communications with internal & external stakeholders
- Creating a filing system for different committee meetings
- Assist in writing letters of support, motivations, delegation of authority, memorandums and announcements
- Typing, copying, scanning & printing of all Schools documents
- Booking, setting up and confirmation of venues
- Ordering of stationery, office equipment and groceries
- Make travel arrangements for the head of the school
- Assist the senior operations manager with admin tasks
- Sorting, organizing and distributing documents requiring the head of the school's signature
- Liaise and maintain communication with all secretaries
- To ensure the smooth running of the head of the school office
- Compile and edited the school newsletter
- Planning for yearend function, prize giving and annual School retreat
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Competencies - Knowledge, Skills and Behaviors;
- Matric/Grade 12
- National Diploma advantages
- 2-3 years of experience in a university
- Performing secretarial duties for senior-level positions. (Advantage)
- Computer knowledge -Word, Excel, PowerPoint, Electronic calendar & diary, email
- Experience of Oracle (advantage)
- Ability to respond after hours for important, timely or urgent matters
- Team player who operates in a fast-paced team-oriented setting
- Ability to be discrete and maintain confidential information
- Understanding how to prioritize and respond accordingly
- Strong written and verbal communication skills and the ability to multi-task
- Experience with stakeholder management and ability to work independently
- Must be a proactive problem solver