Site Administrator - Fidelity Services Group

A vacancy exists for an Administrator in Fourways reporting to the Site Manager. The main purpose of the position is to provide coordination, and administrative and secretarial support to the team.

Job Specification...

KEY PERFORMANCE AREAS:

• Office administration and general Administrative duties.
• Coordination of e-mail, correspondence and written communication.
• Screening of telephone calls and taking of messages.
• Minute-taking at selected meetings and engagements.
• Maintaining of strict confidential protocols regarding correspondence and communication.
• Liaising at different levels of the Site and act as Ambassador of the Manager office.
• Consolidate management information and reports.
• Compiling weekly and monthly reports.
• Typing of documents, reports and preparation of presentations
• Assisting in queries and day-to-day co-ordination of operational tasks related to area of responsibility.

OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

• Ability to maintain confidentiality and handle office maters with utmost professionalism.
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
• Above average report writing skills.
• Organising skills.
• Initiative skills.
• Time Management skills.
• Attention to detail.

• Team player.
• Self-development and that of others.
• Self-motivated & Independent operator.
• Delivery-orientated and deadline-driven
• Sensitivity to confidential matters is required
• High emotional intelligence (EQ) required.
• Professional interpersonal communication (written and verbal).
• Able to function in an unstructured environment.
• Build relationships across the business
• Ownership and accountability and decision-making skills.

Minimum Requirements...

• Grade 12.
• Administrative/Secretarial Post School Qualification.
• At least 3-5 Years’ experience as an Administrator reporting to Senior Management.
• Ability to work extended hours as and when required.
• Clear criminal record and no pending cases.
• Above average verbal and written communication skills.
• Ability to resolve conflict effectively.
• Ability to handle work related stress and work effectively under pressure.
• Ability to work independently and ability to meet strict deadlines.
• Highly motivated and enthusiastic.
• Able to attend to the complete Microsoft suite on an intermediate level with confidence
• Understand on a good level social media posting and how to work on different social media platforms
• Attend to Payroll, Booking sheets, Time Books, Posting sheets, E-services, HR Manage and FAMS