Stellenbosch University Administrative / Secretarial Jobs in Western Cape
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Duties
General administrative support:
- Providing administrative support to the Language Centre (scheduling meetings and planned activities, monitoring diary, taking minutes during meetings, etc.);
- Receiving visitors, interacting with clients, and effectively managing email and telephonic enquiries;
- Keeping accurate administrative records;
- Performing asset administration, as needed.
Course administration:
- Carrying out administration for short courses within the Language Centre;
- Ensuring efficient course administration for credit-bearing courses (uploading student marks and student feedback, and handling test administration);
- Conducting layout and format checks on printed material (coursework books and tests), as needed.
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Financial administration and budget control:
- Carrying out the financial administration required for daily operations in short-course portfolios and credit-bearing courses in a timeous and efficient manner and in line with Stellenbosch University's financial policies;
- Managing petty cash for short courses;
- Maintaining effective budget control about purchasing goods and services by course budgets;
- Providing ad hoc assistance with the annual budgeting process.
Job Requirements
- A post-matric qualification in office administration or a relevant field;
- At least three years of administrative work experience, including experience in short course administration and/or academic course administration;
- At least two years experience in financial administration (including invoicing, refunds, debtor administration and other standard bookkeeping tasks);
- Computer literacy in MS Office (Word, Excel and Outlook);
- Excellent interpersonal skills;
- Good verbal and written communication skills;
- The ability to work independently as well as in a team;
- Good organisational skills and the ability to adhere to deadlines.
Shortlisted candidates must be willing to undergo a computer proficiency test, as well as a skills test, which will include questions on financial administration and short course administration.
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Recommendation
- Familiarity with the SU short course system;
- Knowledge of the SU financial system (SUNFin);
- A commitment to continuous professional development