Civilian Secretariat for Police Service Administrative / Secretarial Jobs in Pretoria
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POST 32/03: SENIOR ADMINISTRATION OFFICER
REF NO: CSP/21/2023
DUTIES:
- Provide executive administrative support, ensure an effective flow of information and documents to and from the office of the Head of Department. Coordinate travel arrangements, schedules and manage appointments.
- Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
- Prepare briefing notes for the Head of Department, safekeeping of all documentation.
- Provide logistical support services, process and submit subsistence and travel claims.
- Handle queries from internal and external clients.
- Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under spending, keep a record of expenditure and other financial commitments.
- Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function.
- Oversee effective, efficient and economical utilisation of the funds.
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REQUIREMENTS:
- National Diploma/ Degree in Public Administration or equivalent qualification.
- 2-3 years’ experience in Secretarial/ Office Administration or Personal Assistant field.
- Understanding of the management information and formal reporting systems, professional office etiquette and knowledge of office administration.
- Knowledge of Public Service Regulations, Public Service Act, Public Finance Management Act.
- Treasury Regulations, Supply Chain Management procedures and Public Service staff code.
- Computer literacy, strong communication (verbal & written) skills.
- Presentation skills, planning and organizing skills.
- Ability to interact with all functions & levels including top management and facilitation skills.
- An analytical approach to problem solving, confidentiality, integrity and honesty.
- Ability to work under pressure and work long hours.
- Driver’s License.
ENQUIRIES: Ms NM Sefiti/Mr M Maiko Tel No: (012) 4931 390 / 012 4931 338
SALARY: R359 517 per annum
CENTRE: Pretoria
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