Senior Administration Officer - Civilian Secretariat for Police Service

POST 32/03: SENIOR ADMINISTRATION OFFICER

REF NO: CSP/21/2023

DUTIES:

• Provide executive administrative support, ensure an effective flow of information and documents to and from the office of the Head of Department. Coordinate travel arrangements, schedules and manage appointments. 
• Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
• Prepare briefing notes for the Head of Department, safekeeping of all documentation.
• Provide logistical support services, process and submit subsistence and travel claims.
• Handle queries from internal and external clients.
• Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under spending, keep a record of expenditure and other financial commitments.
• Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function. 
• Oversee effective, efficient and economical utilisation of the funds.

REQUIREMENTS:

• National Diploma/ Degree in Public Administration or equivalent qualification.
• 2-3 years’ experience in Secretarial/ Office Administration or Personal Assistant field.
• Understanding of the management information and formal reporting systems, professional office etiquette and knowledge of office administration.
• Knowledge of Public Service Regulations, Public Service Act, Public Finance Management Act.
• Treasury Regulations, Supply Chain Management procedures and Public Service staff  code.  
• Computer literacy, strong communication (verbal & written) skills.
• Presentation skills, planning and organizing skills. 
• Ability to interact with all functions & levels including top management and facilitation skills.
• An analytical approach to problem solving, confidentiality, integrity and honesty.
• Ability to work under pressure and work long hours.
• Driver’s License.

ENQUIRIES: Ms NM Sefiti/Mr M Maiko Tel No: (012) 4931 390 / 012 4931 338

SALARY: R359 517 per annum

CENTRE: Pretoria