Packaging Project Assistant - Shoprite Group

Purpose of the Job

To assist in ensuring all packaging administrative tasks are structured and actioned accordingly and tracked through the system to ensure deadlines are achieved on packaging projects. To traffic all work done by internal design studio.

Job Objectives

Project Management:

• Traffic all work allocated to the internal design studio – route effectively
• Ensure each packaging job bag is up to date, in order and monitored on a daily basis.
• Ensure Internal Design Team’s status is up to date for weekly status meetings.
• Allocate and monitor each designer’s workload effectively on a daily basis.

Coordinate Daily Operations:

• Ensure the take-on process and documentation for a product is effectively executed on a daily basis.
• Efficiently capture packaging jobs on the prescribed system during the roll-out stage (e.g. packaging specking, copy & component forms to agent, applications, reverts check & final sign-off & disking) daily.
• Coordinate sign-offs between various parties (internal and external) as per business requirements.
• Maintain a clear paper trail for each packaging job and update the status documents on a daily basis.
• Source products for shoots, through store visits in a timely manner upon request.

Evaluate Quality:

• Ensure each debrief is actioned according to the prescribed standard before Packaging Projects Manager sign-off occurs.
• Monitor the quality and accuracy of debriefs on a daily basis.

Build Internal & External Relations:

• Liaise with suppliers, buyers and internal and external design agencies on a weekly basis with regards to any packaging issues or feedback and record responses.
• Investigate opportunities for improved service and product offering on a monthly basis.

Ad hoc Administration:

• Perform administrative tasks for Project Managers and Private Label Manager as per business requirements.
• Coordinate the administration for product packaging roll-out on a daily basis.

Qualifications

• Grade 12
• Three Year Degree/ Diploma (Marketing Related/ Office Management/ Project Management)

Experience

• 2 years relevant experience in packaging process management
• 2 years relevant experience with project administration and management
• 2 years relevant experience with traffic management
• 2 years relevant experience in administrative, co-ordination, secretarial, personal assistant related work

Knowledge and Skills

• Packaging processes (essential)
• Product label regulations (desirable)
• Understanding of private label principles (desirable)
• Understanding of printing techniques (desirable)