Fleet Clerk at Coca-Cola Beverages South Africa

Coca-Cola Beverages South Africa (CCBSA) has exciting opportunities in our Fleet department. We are looking for a talented individual with relevant skills and experience for a Fleet Clerk, based in our Phoenix depot supporting CDE. The successful candidate will report directly to the Fleet Controller.

Key Purpose:

To assist the transport team by ensuring that relevant Legislation and transport administration for the area is adhered to so that the correct procedures can be followed.

Key Duties & Responsibilities

• Record fleet maintenance data on appropriate software such as SAP
• Completes general transport administration as required
• Process orders, Applies PTP principles in full and files documentation appropriately
• Follows up on Accident repairs and documentation, charges out cost to the appropriate department
• Controls spare key box cabinet
• Coordinates obtaining of quotes
• Reconciles Standard Bank account
• Ordering of fleet cards from Standard Bank
• Allocations of costs - to cost centres and distributions to cost centres where required
• ODO and Hrs operated recorded weekly

• Key performance indicators updated monthly
• Filing System - Vehicle files and service records are fully maintained
• Purchase Orders & Buying and compliance
• Updates daily out-of-service report and distributes as instructed by Fleet Controller
• Record daily breakdowns as per instruction from Fleet Controller
• All daily fleet reports distributed to the fleet analyst timeously
• SAP Fleet Database - Update Licenses in SAP on receipt of the expired license and fitment of the new one.
• Updates Fleet Master to coincide with physical counts
• Fuel Management - daily and monthly fuel controls and re-ordering process to be applied.
• Distributes vehicle maintenance plan
• Liaises with depots to make vehicles available for service and repairs on time
• Physical Asset verification as required
• Forklift gas tanks and main bulk gas tank validations and inspections scheduled
• Pre-trip inspection - collected and recorded and filed for audit purposes ( all types of vehicles)
• Vehicle tracking – ensure queries closed out
• Charge distribution for accidents/ abuse
• Administration required form local management

Skills, Experience & Education

Qualifications and experience:

• Matric with 2 years of relevant Fleet administration experience.
• Good Computer skills (Excel, powerpoint, word, outlook etc.)
• SAP PM – advantageous

Key attributes and competencies:

• Good organizational and planning skills
• Ability to work in a team
• Strong administrative skills
• Sense of urgency
• Customer Service orientated
• Ability to work under pressure, meticulous and strong attention to detail
• Ability to maintain a high degree of dependability.
• Self-disciplined, driven and achievement orientated
• Deadline driven