Bidvest International Logistics Administrative / Secretarial Jobs in KwaZulu-Natal
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Job Purpose
To ensure that the management of assets is in accordance with company policy and cashbook / general ledger tasks are processed with due diligence and care, reporting any findings and concerns back to the Assistant Financial Manager.
Key Responsibilities
FIXED ASSETS
- Review and obtain approval of capex application and completion of related capex orders.
- Review Capex invoices before processing of payment.
- Vote registers to be maintained and updated.
- Prepare take on forms for processing on the asset register, ensuring correct description, Cost, residual value, depreciation and Wear and tear rates.
- Prepare scrapping and disposals forms for processing on the asset register, ensuring correct disposal values and offers are in line with company requirements.
- Review and obtain approval of scrapings and disposals and ensure valid business reasons are listed and understood.
- Prepare WIPS recon and ensure validity of entries.
- Ensure fixed asset clearing account is cleared monthly.
- Follow up and query resolutions in a proactive manner.
- Perform Support team asset verifications.
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CASH BOOK / GENERAL LEDGER
- Reconciliation of the Cash book.
- Preparation of Petty Cash and Main Bank Recons.
- Preparation of selected Balance sheet recons/movement recons and clearing of queries.
- Quality check support services supplier invoices for validity and accuracy.
- Allocation of courier costs to the various facilities.
- Collate and batch all supplier invoices as received for Support Services and follow up accordingly on any related queries.
- Ensure that invoices that are authorised will be paid in accordance to terms, or the last day of the month, if 30 day terms.
- Preparation of expense accruals journal for support services.
- Ensure the Interbranch account is cleared and invoices allocated to the correct departments.
- Preparation of expense claim reallocations where necessary.
GENERAL DUTIES
- Month end closure - preparation of journals for support services and the balance sheet.
- Claims - Preparation of Insurance Invoices and Cash book Receipts.
- Issuing of Order books to the various facilities as and when required.
- Have a thorough knowledge of the facilities and services offered by the Finance Department and to provide support to facilities where necessary.
- Maintain confidentiality of data/reports.
- Perform all related filing/archiving and ensuring that the filing room is kept neat at all times.
- To maintain at all times, the highest standard of professionalism, appearance, and social skills, according to the company policy.
- Attend training as and when required.
- Be available to work overtime if required.
- Assist with Ad hoc projects/ Management / Auditors' requests as and when required.
- Completion of tasks in accordance with company procedures and highlight any areas of improvement to management.
Qualifications & Experience
- Matric.
- Minimum of two years’ work experience in a Finance role.
- Relevant finance diploma or degree would be beneficial.
- Previous work experience in a Logistics environment would be beneficial.
- General understanding of asset management.
- Strong knowledge of the VAT act.
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