Logistics Coordinator - G4S Secure Solutions Centurion

G4S Secure Solutions (SA), a leading provider of integrated security management solutions, has a vacancy for a Logistics Coordinator based at our operations in Gauteng, South Africa.

Main purpose of this key role is to support day to day co-ordination requirement to various company departments relating to all Logistics (fleet, facilities and assets), procurement and administrative aspects where each requirement has a specific financial reporting requirement to obtain information, sharing and feedback that include supervision of subordinates.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, and adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation and understanding the role which the Logistics Coordinator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage

ROLE RESPONSIBILITY:

Effective administration and control of regional offices, office, site and employee assets and equipment, vehicles, uniform and communications.

• Decision-making ability to manage suppliers, services in the branch and on sites with day-to-day coordination with subordinates
• Verify uniform stock order, receipt, replacements and returns
• Consolidate all requirements, do stock take before placing orders for equipment, assets, tools of trade, including consumables, printing and stationery
• Consolidate weekly and monthly vehicle / fleet inspections with designated line manager
• Facilitate vehicle maintenance of all rentals and services of fleet with line managers
• Accident communication, reporting and control in line with procedures and feedback
• Ensure stock control room tidy and neat with regular inventory where dead stock is kept to a minimum at all times

Effective Purchase Order administration and financial cost controls

• Conform to budgets on all aspects (monthly petty cash, company checkers card)
• Facilitate purchase orders with regions in line with due process time frames to be approved by Log Manager 
• Ensure that all deliveries are received at destination and liaise with suppliers to ensure fulfilment
• Facilitate return process where goods are found to be incorrect, or quality is found to be faulty
• Maintain and hold database of all required information pertaining to cell phones and generate reports to Line Manager
• Create and maintain employee asset database
• Update database with new information pertaining to company asset and tools of trade movements issued and returns by employees
• Ensure relevant communication for retrieval of assets
• Liaise with Payroll and HR on employee deductions from final payout to recover any costs due
• Month end deadlines and reporting of POMS (Purchases, GRN’s, Stock status and issues)
• Consolidate monthly reports in respect of financial reporting, analysis and feedback to the Logistics Manager
• Ensure monthly stock takes take place

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

THE IDEAL CANDIDATE:

Minimum Requirements:

• Grade 12 or equivalent. Advantageous 
• Diploma in Logistics or Office Management in administration.
• Relevant experience in administration – 1 years’ experience in a related position would be deemed appropriate for this level position

Knowledge:

• Knowledge of all aspects of logistics
• Knowledge of administrative procedures
• Knowledge of company policies and procedures

 Skills: 

• MS Office Computer skills – Excel, ERP, RAMCO,
• Communication (written and verbal)
• Inventory and stock takes

Attributes:

• Supporting and working with others
• Attention to detail and delivering objectives
• Dealing with changing circumstances
• Understanding the organizational environment
• Work under pressure