Administration Clerk x4 - Department of Agriculture

POST 15/18: ADMINISTRATION CLERK (X4 POSTS)

Directorate: Veterinary Public Health

DUTIES:

• Render general clerical support services.
• Record, organise, store, capture and retrieve correspondence and data (line function). 
• Update registers and statistics. 
• Handle routine enquiries. 
• Make photocopies and receive or send facsimiles.  
• Distribute documents/packages to various stakeholders as required. 
• Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required. 
• Keep and maintain the incoming and outgoing document register of the component.
• Taking and drafting of minutes. 
• Provide supply chain clerical support services within the component.
• Liaise with internal and external stakeholders in relation to the procurement of goods and services.
• Obtain quotations and complete procurement forms for the purchase of standard office items. 
• Stock control of office stationery. 
• Keep and maintain the asset register of the component. 
• Provide personnel administration clerical support services within the component. 
• Maintain a leave register for the component. 
• Keep and maintain personnel records in the component. 
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure of the component.
• Check the correctness of subsistence and travel claims of officials and submit them to the manager for approval. 
• Handle telephone accounts and petty cash for the component.

REQUIREMENTS                :          

• Applicants must be in possession of a Grade 12 Certificate.
• No experience is required. 

Job-related knowledge:

• Knowledge of clerical duties, and practices as well as the ability to capture data, operate a computer and collect statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of working procedures in terms of the working environment. 

Job-related skills:

• Language skills, good communication skills (verbal and written),
• Planning and organisation skills, Computer literacy,
• Interpersonal relations, Flexibility and Ability to work within a team.

SALARY: R202 233 per annum (Level 05)

CENTRE:

1. Mpumalanga (Mbombela) Ref No: 3/2/1/2023/350
2. Eastern Cape (East London) Ref No: 3/2/1/2023/351
3. Gauteng (Pretoria) Ref No: 3/2/1/2023/352 (X2 Posts)

ENQUIRIES: Dr MSM Molefe Tel No: (012) 319 7688

NOTE: Coloured, Indian and White Males and African, Coloured and Indian Females and Persons with disabilities are encouraged to apply.