Supply Chain Clerk: Supervisor - Department of Agriculture

POST 15/15: SUPPLY CHAIN CLERK (SUPERVISOR)

REF NO: 3/2/1/2023/344

Directorate: Financial and Supply Chain Management Services

DUTIES:

• Facilitate authorisation of Logistical Information System (LOGIS) requests.
• Safeguard procurement or order parcels.
• Maintain supplier banking details.
• Coordinate Safenet and Vat Vendor status.
• Coordinate lining of suppliers to services. 
• Coordinate linking of correct amounts to services to be rendered.
• Facilitate authorisation of requests and creation of procurement advice.
• Maintain quotations and system-generated contracts.
• Supervise and administer supply chain and general clerical services.
• Ensure liaison with client offices and suppliers regarding queries.
• Ensure the ageing of orders for easy referencing. 
• Maintain outgoing document register from Logistics. 
• Monitor 0 – 9 filing. 
• Supervise reconciliation of invoices with LOGIS orders for payment.
• Supervise and undertake logistical support services.
• Check, place and verify orders for goods. 
• Receive and verify goods from suppliers. 
• Capture and ensure that goods are captured in registers and databases. 
• Receive requests for goods from end users. 
• Issue goods to end users. 

• Check and maintain goods registers.
• Update and ensure the maintenance of the registers of suppliers. 
• Supervise and approve a Complete and Comprehensive Program for Accounting
• Control (ACCPAC) Requisitions. 
• Supervise, receive and register ACCPAC requisition parcels. 
• Ensure compliance on received parcels.
• Ensure that information is captured on the system.
• Verify billing accounts for correctness.
• Supervise and approve requisition and forwarding for Purchase Order authorisation. 
• Supervise and send out Purchase Orders to suppliers and Project Officers.

REQUIREMENTS:          

• Applicants must be in possession of a Grade 12 Certificate.
• Minimum of 3 years experience in logistics and transport.

Job-related knowledge:

• Basic knowledge of supply chain duties, and practices as well as the ability to capture data, operate a computer and collect statistics.
• Basic knowledge and understanding of the legislative framework governing the Public Service.
• Basic knowledge of work procedures in terms of the working environment.

Job-related skills:

• Planning and organising skills,
• Computer literacy, Communication skills (verbal and written),
• Interpersonal skills and Flexibility.
• Ability to work in a team and work under pressure and meet deadlines.

SALARY: R294 321 per annum (Level 07)

CENTRE: KwaZulu Natal (Pietermaritzburg)

ENQUIRIES: Ms NP Mokoena Tel No: (033) 264 9500      

NOTE:  African and White Males and Coloured and White Females and Persons with Disabilities are encouraged to apply.