DALRRD Administrative / Secretarial Jobs in Pretoria
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POST 15/12: ADMINISTRATIVE OFFICER: BURSARIES
REF NO: 3/2/1/2023/338
Directorate: Human Resource Utilisation and Development
Re-advertisement, applicants who applied previously are encouraged to re-apply.
DUTIES:
- Coordinate administrative support for the bursary programme.
- Check bursary application for compliance.
- Verify the status of applicants and capture applications in Excel.
- Prepare bursary packs according to qualifications for a bursary committee meeting.
- Perform secretarial functions for the bursary committee.
- Communicate the bursary committee recommendations/decisions to bursary holders.
- Open files for approved bursaries.
- Perform supervisory duties. Compile payments for bursary holders.
- Request proof of registration/statement of account from officials.
- Reconcile previous payments with a received statement of accounts/invoices.
- Compile payment for bursary holders.
- Submit payments to management for approval.
- Submit payments to finance for processing.
- Provide proof of payments to institutions and bursary holders.
- Report on payments processed on a weekly and monthly basis.
- Ensure that information/records are properly managed.
- Update the bursary database on Excel on the shared drive.
- Instate bursary contracts on PERSAL.
- Instate bursary expenditures, extensions, resignations, suspensions, transfers and withdrawals on PERSAL.
- Approve bursary transactions on PERSAL for subordinates.
- Report on bursary information system to management.
- Monitor and evaluate students’ progress.
- Audit bursary files.
- Liaise with bursary holders to submit copies of results/qualifications.
- Liaise with employees and the Directorate: Human Resource Administration regarding the Departmental liability route form.
- Compile memorandum for requests for extensions, withdrawals, transfers, suspensions and resignations.
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- Implement decisions of management. Inform the official about the decision of management.
- Raise bursary debt with the Debtors’ Section.
- Report on students’ progress on a weekly and monthly basis.
- Coordinate marketing services for the bursary programme.
- Liaise with tertiary institutions on bursary matters.
- Nominate bursary holders for bursary information sessions.
- Coordinate booking of venues for the sessions.
- Inform bursary holders on the dates and venues for sessions.
- Conduct bursary information sessions and career advice to bursaries.
- Report on bursary information sessions.
REQUIREMENTS:
- Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management / Human Resource Development / Management of Training.
- Minimum of 1 year experience in an administration environment.
Job-related knowledge:
- Public Service Regulations.
- Financial procedures.
- Treasury Regulations.
- Basic Accounting Systems (BAS).
Job-related skills:
- Computer literacy.
- Interpersonal skills.
- Organising and planning skills.
- Communication skills (verbal and written).
- Analytical skills.
- Problem-solving skills and financial management skills.
SALARY: R294 321 per annum (Level 07)
CENTRE: Gauteng (Pretoria)
ENQUIRIES: Mr J Mabitsela Tel No: (012) 312 9325
NOTE: African and Indian Males and Coloured, Indian and Whites Females and Persons with disabilities are encouraged to apply.
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