Administrative Officer: Bursaries - Department of Agriculture

POST 15/12: ADMINISTRATIVE OFFICER: BURSARIES

REF NO: 3/2/1/2023/338

Directorate: Human Resource Utilisation and Development

Re-advertisement, applicants who applied previously are encouraged to re-apply.

DUTIES:

• Coordinate administrative support for the bursary programme. 
• Check bursary application for compliance. 
• Verify the status of applicants and capture applications in Excel.
• Prepare bursary packs according to qualifications for a bursary committee meeting.
• Perform secretarial functions for the bursary committee.
• Communicate the bursary committee recommendations/decisions to bursary holders.
• Open files for approved bursaries. 
• Perform supervisory duties. Compile payments for bursary holders. 
• Request proof of registration/statement of account from officials.
• Reconcile previous payments with a received statement of accounts/invoices.
• Compile payment for bursary holders.
• Submit payments to management for approval.
• Submit payments to finance for processing.
• Provide proof of payments to institutions and bursary holders.
• Report on payments processed on a weekly and monthly basis.
• Ensure that information/records are properly managed.
• Update the bursary database on Excel on the shared drive.
• Instate bursary contracts on PERSAL.
• Instate bursary expenditures, extensions, resignations, suspensions, transfers and withdrawals on PERSAL.
• Approve bursary transactions on PERSAL for subordinates.
• Report on bursary information system to management. 
• Monitor and evaluate students’ progress.
• Audit bursary files.
• Liaise with bursary holders to submit copies of results/qualifications.
• Liaise with employees and the Directorate: Human Resource Administration regarding the Departmental liability route form.
• Compile memorandum for requests for extensions, withdrawals, transfers, suspensions and resignations.

• Implement decisions of management. Inform the official about the decision of management.
• Raise bursary debt with the Debtors’ Section.  
• Report on students’ progress on a weekly and monthly basis.
• Coordinate marketing services for the bursary programme.
• Liaise with tertiary institutions on bursary matters.
• Nominate bursary holders for bursary information sessions. 
• Coordinate booking of venues for the sessions. 
• Inform bursary holders on the dates and venues for sessions.
• Conduct bursary information sessions and career advice to bursaries.
• Report on bursary information sessions.

REQUIREMENTS:          

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management / Human Resource Development / Management of Training.
• Minimum of 1 year experience in an administration environment.

Job-related knowledge: 

• Public Service Regulations. 
• Financial procedures. 
• Treasury Regulations. 
• Basic Accounting Systems (BAS). 

Job-related skills: 

• Computer literacy.
•  Interpersonal skills. 
• Organising and planning skills. 
• Communication skills (verbal and written). 
• Analytical skills.
• Problem-solving skills and financial management skills.

SALARY:  R294 321 per annum (Level 07)

CENTRE:  Gauteng (Pretoria)

ENQUIRIES: Mr J Mabitsela Tel No: (012) 312 9325 

NOTE: African and Indian Males and Coloured, Indian and Whites Females and Persons with disabilities are encouraged to apply.