Administration Officer: SCM - Gauteng Department of Health

POST 10/256: ADMINISTRATION OFFICER

REF NO: REFS/016494 (X1 POST)

Directorate: Supply Chain Management (SCM)

DUTIES:

• Provide secretarial, administrative and receptionist support in the Directors’ office. 
• Manage and administer the Director’s diary and itinerary. 
• Develop and maintain a schedule of meetings for the directorate and Director’s office.
• Provide secretariat duties during meetings, including minutes taking, compilation of agenda and action plan, and distribution thereof.
• Ensure effective and efficient functioning of the Directorate.
• Assist with arrangements of personal development training of staff members of the Directorate. 
• Record and follow up on action plans for the Director. 
• Track and monitor projects tasks within the Directorate.
• Type and prepare all the necessary documentation for the Director.
•  Ensure the safekeeping and filing of all documentation and records in the office of the Director in line with the relevant legislation and policies. 
• Develop and maintain document tracking systems (manual and electronic) in the Director’s. 
• Ensure the smooth running of the Director’s office by handling all correspondence and queries requiring the attention of the manager.
• Timeously respond to enquiries received from internal and external stakeholders. 
• Obtains inputs, collate and compile reports, e.g., progress, monthly and management reports. 
• Proofread submissions/reports and make notes for the Director. 
• Provide financial administration and supply chain support for the directorate. 
• Facilitate and coordinate all logistical and resource requirements of the directorate. Keep and maintain asset register for the directorate. 
• Compliance to Batho Pele and Customer Care practices.
• Maintain a leave register and personnel records for the directorate.
• Liaise with all the relevant stakeholders and maintain professional relations.
• Supervise and provide personnel administration services within the directorate.
• Administer travel arrangements for the director (accommodation, travel, venue arrangements, etc.). 
• Administer claims and sundry payments (S & T, cellular phone, petty cash, payments, ad hoc).

REQUIREMENTS:

• Minimum of Grade 12 or equivalent, National Diploma (NQF6) in office Administration, Public Management, Public Administration, Business Administration or relevant,
• A minimum of 3 years experience in administration/office management or secretary, three (3) year National Diploma (NQF6) in Public Administration/Office Management or related field will be an added advantage.
• Proficiency in all Microsoft Office applications (computer skills).
• A valid Driver’s License will be an added advantage.
• Strong Administrative and organizational skills.
• Communication skills written and verbal. Teamwork and interpersonal skills
• Customer service skills.
• Problem-solving skills.
• Technology and software skills (will be tested).
• Facilitation, Interpersonal skills.
• Telephone etiquette, Decision Making, Analytical, Project Management, and Supervisory skills.
• Knowledge and understanding of the legislative framework governing the Public Service.

ENQUIRIES: Ms EL Letshwiti Tel No: (012) 529 3515

SALARY: R269 214 per annum (Level 07), (plus benefits)

CENTRE: Dr George Mukhari Academic Hospital