Accountant: Rebates - Pick n Pay

Job Advert Summary

To oversee the Rebates department and ensure rebates are processed according to the Contractual agreement.

Duties & Responsibilities

Trading Terms

• Compile annual data for the Trading term Template to be used as part of the negotiations in the Trading Term Discussions
• Monitor overall adherence to trading terms for the Group and take corrective action on any identified trading term anomalies in the system.
• Ensure all trading terms are safeguarded and stored appropriately

Contractual billings

• Ensure contractual billing are processed accurately and on a timeous basis. Maintain a record of contractual billings processed.

Rebates

• Monitor the Trial Balance on the DC for all trade accounts. Ensure all monies collected for trade in the DC are paid out to the respective regions.
• Conclude in-depth analysis before final payments of incentives and rebates are done to all Corporate and Franchise Divisions.
• Monitor payment received and follow up on outstanding amounts to ensure compliance to payment terms.

Manual Billings

• Oversee the manual billing process and address unpaid billings with relevant Heads of Department within the Merchandise Division and GMD.
• Maintain accurate records of manual billings processed to date, ensuring all in-house controls have been followed.

Supplier Contracts:

• Manage and safeguard all vendor agreements and contracts.

Month end processes

• Perform month-end processes to ensure rebate general ledger accounts are appropriately accounted and classified in the month end period. viz, Sallies, Tallies, Bonus Buys, Re-allocation of Rebates.
• Perform Commercial Division Control Account Recons.

Debtors management

• Manage the customer accounts of vendors with outstanding amounts relating to manual rebate billings. Manage the ageing of debtor’s balance, ensuring aging is not older than 90 days

New Vendor Listing

• Check new vendor pack for compliance against in-house standard procedures (BBBEE compliance, VAT legalities, banking details etc) before submission to the Master Data department for new account to be opened.

Master Data

• Monitor and maintain changes to vendor trading terms and raise queries with the relevant Divisional Head within 48 hours. Ensure confidentiality of vendor trading terms is maintained all the time.

People Management

• Lead, mentor, and coach direct reports and ensure effective management and utilization of employees. Ensures the human resources policies, procedures, and practices are consistently implemented. Manage employee performance and provide regular feedback. Keep team updated.

Audit queries

• Respond to both internal and external auditor queries during financial reporting and on an ad-hoc basis

Portal queries

• Manage all Rebate related queries on the Pick N Pay Supplier portal, The INFO HUB & The Customer Insights Portal.

Minimum Requirements

• Relevant Financial University degree
• 3 – 5 years of Financial Accounting and knowledge of Rebates

Competencies

• Business Mindedness
• Results Orientation
• Controls Quality & Standards
• Team Leadership (leading, coaching, delegating)
• Analytical Thinking
• Assertiveness
• Planning and Organizing
• Excellent Communication skills
• Deadline-driven and results orientated
• SAP Compliant