Administrative Clerk, Supervisor - KwaZulu Natal Department of Health

DUTIES:          

Key Performance Areas:

• To provide day-to-day management of vehicles in terms of usage and maintenance,
• To ensure that vehicles log sheets are controlled and completed for all official trips,
• Monitor / Analyze Expenditure trends and report to Cash Flow Committee,
• Keep vehicles maintenance schedules and co-ordinate maintenance requirements with the District Office/ KZN DOH Transport Services and Fleet Management,
• Ensure accident reports are completed accordingly and make follow-ups on progress,
• To form and chair Transport Committee meetings,
• To provide efficient and economically management of transport services to the Malaria Control and Prevention Services; to supervise and manage Transport Management Services personnel,
• Coordinating transport and ensuring that it is always used in the best and most cost-effective manner,
• Ensuring that vehicles are used optimally and vehicles that are not utilized are returned immediately for redistribution,
• Ensuring that all records in connection with the fleet are properly completed, checked regularly, monitored and submitted in accordance with the instruction,

• All instructions in connection with the use, operation and maintenance of vehicles are complied with, as prescribed in this Policy and that all other prescripts are distributed within their department,
• Analyzing reports on (at least) a monthly basis in order to identify confirm and report any cases of possible fraud and misuse,
• Serving as a link between the officials from the department and service providers in accordance with the RT46 contract,
• Ensuring the effective utilization of resources and the development of subordinate staff,
• Participating in institutional Fleet/Transport and other committees and supervising staff under the Fleet/ Transport section.

REQUIREMENTS:         

• Senior certificate,
• Standard 10 (Grade 12);  Plus A minimum of 3-5 years’ Fleet/Transport Management services experience required,
• Proof of current and previous work experience endorsed/stamped by HR Manager/Delegated Person

Knowledge, Skills, Training And Competencies Required:

• Transport Management,
• Driving skills;
• Good verbal and written communication skills,
• Good decision-making skills with the ability to work under pressure,
• Planning and Organisational ability.

SALARY: R261 372. per annum (Level 7) Other Benefits: 13th Cheque, Medical Aid (Optional), Housing Allowance (Employee must meet prescribed requirements)

CENTRE: Malaria Control Programme Centre

NOTE:          

• Applications must be submitted on the prescribed Application for Employment form (Z83) which must be originally signed and dated. The application form (Z83) must be accompanied by a detailed Curriculum Vitae, 
• Applicants must submit copies of qualifications, Identity document and drivers license (where appropriate) and any other relevant documents. Such copies need not be certified when applying for a post. The communication from the HR of the department regarding the requirements for certified documents will be limited to shortlisted candidates. 
• Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. The Reference Number must be indicated in the column (Part A) provided thereof on the Z83 form. 
• NB: failure to comply with the above instructions will disqualify applicants. Faxed and e-mailed applications will NOT be accepted. Persons with disabilities should feel free to apply for the post. 
• The appointments are subject to positive outcomes obtained from the State Security Agency (SSA) to the following checks (criminal clearance, credit records, and citizenship), verification of Educational Qualifications by SAQA, verification of previous experience from Employers and verification from the Company Intellectual Property Commission (CIPC).
• Applicants are respectfully informed that, if no notification of appointment is received within 3 months after the closing date, they must accept that their applications were unsuccessful.

• Applicants in possession of a foreign qualification must attach an evaluation certificate from the South African Qualifications Authority (SAQA) to their applications.
• Non- RSA Citizens/Permanent Residents/ Work Permit holders must submit documentary proof together with their applications. All employees in the Public Service that are presently on the same salary level but on a notch/package above of the advertised post are free to apply, please note that due to the large no of applications envisaged being received, applicants will not be acknowledged, however, successful applicants will be advised of the outcome
• Targeted Group: Preference will be given to the following candidates as per Employment Equity target: which is African Female or Any person with a disability regardless of race and gender.