Government Pensions Administration Agency Administrative / Secretarial Jobs in Pretoria
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POST 05/78: SECRETARY: DIRECTOR MONITORING AND EVALUATION
REF NO: SEC/M & E/2023/01-1P
Corporate Monitoring and Evaluation
DUTIES:
- The purpose of the role is to render a secretarial support service to the Director.
- The successful candidate will be responsible for the following functions and include, but not limited to:
- Providing a clerical support service to the Director:
- Liaises with travel agencies to make travel arrangements.
- Checks the arrangements when relevant documents are received;
- Arranges meetings and events for the Director.
- Identifies venue, invites role players, organizes refreshments, and sets up schedules for meetings and events;
- Processes the travel and subsistence claims for the unit;
- Processes all invoices that emanate from activities of the work of Director;
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- Records basic minutes for the meetings of the Director where required;
- Drafts routine correspondence and reports;
- Does the filing of the documents for the Director and the unit where required;
- Administers matters like leave forms, leave registers, and telephone accounts;
- Handles the procurement of standard items like stationery and refreshments;
- Collects all relevant documents to enable the Director to prepare for meetings;
- Provides a secretarial/receptionist support service to the Director:
- Receives telephone calls and refers the calls to the correct role players if not meant for the Director;
- Records appointments and events in the diary for the Director;
- Types documents for Director;
- Operates office equipment like fax machines and photocopiers;
- Remains Up to date with regards to prescripts/policies and procedures applicable to his/her work terrain:
- Studies the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly;
- Remains abreast with the procedures and processes that apply in the office of the Director.
REQUIREMENTS:
- An appropriate three (3) year qualification (ideally in Office Administration/Secretarial) coupled with 6 - 12 months of office administration/secretarial experience or Grade 12 with two (2) years experience in the field of office administration/secretarial.
- Experience in writing memos and taking minutes.
- Knowledge of the MS Office package, with experience in word processing, Outlook, PowerPoint, and Excel (Which may be assessed if need be.)
- Knowledge of Office Administration Knowledge of Public Service and departmental Prescripts and Legislations.
- Keep abreast with procedures and processes with the office of the Director.
- Typing skills.
- Written and verbal communication skills at all levels.
- Good telephone etiquette.
- High level of reliability.
- Good interpersonal relations.
- Ability to act with tact and discretion.
- Adhering to business ethics.
- Good grooming and presentation.
- Sound organizing skills.
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Take note of the requirements regarding a new Z83 effective 1 January 2021 as per the DPSA regulations as well as all other requirements specified in the footer. Take note of Circular 19 of 2022 regarding the practice note on the Z83 application and completion thereof. The certification of all supporting documents will be expected of the shortlisted candidates only. Interviews may be conducted via a virtual medium which will be discussed with each shortlisted applicant.
The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the short-listed candidates. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
ENQUIRIES: Lesiba Sehlapelo Tel No: 012 399 2602
Application inquiries: Mpho Ngubane Tel No: 011 884 8010/ or Aalia Hoosen Tel No: 011 884 8010
SALARY: R181 599 per annum (Level 05), (Basic Salary)
CENTRE: Head Office Pretoria
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