Assistant Forwarding Controller - Bidvest International Logistics

An exciting position in our company is available to assist Forwarding Controllers proactively on daily functions, use initiative, and ensure communication is done at high levels to Controllers, Importers and agents.

Key Responsibilities

• To ensure ongoing receipt of indents and capturing of all indents on Cargo Wise and monitoring of indents via e-mail / Cargo-Wise
• Check and follow through on the RCG process
• Monitor the document flow, create file and load relevant documents onto CW
• Ensure there is the close liaison and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOB's , charges, etc and arrange for groupage container unpacks
• Track all shipments and load tracking to CW, ensure the client and Controllers are kept up to date on any abnormalties
• Assist on correcting and updating order management on CW
• Ensure all necessary copy documents, SOB details, etc are handed to the Sea Import Department and outside clearing agent timeously so as not to attract any storage charges
• Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed to Import department and outside agent timeously
• Ensure shipment / Consols are pre-captured at all times and ANF's are sent out no later thank 5 working days prior to vessels arrival
• Check agent invoices, credit notes and carrier invoices are in line with agreements. Load invoices onto CW in otder for agent /carrier to be paid
• Monitor and ensure detailed Forex exposure advised to Head Office daily
• Ensure all charges/freight rates are checked and are correct in items of customers' contractual agreements. Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit
• Prepare a statement of charges
• Authorize the release of shipments subject to the validity of negotiable documents and payment of our charges
• Ensure Pro-forma invoices are completed prior to eta
• Ability to handle the entire administrative de-group function for all documents received from Over seas agent for the allocated lanes
• Assist other Controllers where required based on urgency, backlogs and staff shortages
• FQMS queries
• Rejections from Entries

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Qualifications & Experience

Qualifications:

• Matric
• Tertiary education will be advantageous

Experience:

At least 2 years experience in Forwarding/ Clearing. Sound knowledge of seafreight, import procedures and documentation.
Have a thorough working knowledge of various ocean and house bills of lading and respective landside charges.