Liberty Group Limited Administrative / Secretarial Jobs in Johannesburg
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We are looking for a competent Temporary Executive Secretary to deliver secretarial support services of a business and personal nature to an Executive through the execution of predefined objectives as per agreed standard operating procedures (SOPs).
Key Responsibilities
- Manages diaries, schedules meetings, and arranges travel for the Executives to optimize work performance.
- Subject to the Executive’s requirements, manage inbox and respond to general day-to-day queries on behalf of the Executive and direct email as required.
- General duties include coordination of internal and external venues for meetings, lunches, and functions. Minute taking, typing, editing and signoff.
- Communicates written and verbal responses on behalf of the senior executive.
- Liaise with peer EAs for incoming Executive travellers in respect of accommodation, local commuting, and other requirements.
- Processes and/or coordinates completion of expense claims and processing of vendors requests with the vendor management team in a timely manner.
- Handles internal and external inquiries to support high level of customer satisfaction and communication.
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Additional Responsibilities
- Supports continuity of administrative work by documenting and communicating needed actions and processes to management, discovering irregularities, and maintaining the confidentiality of sensitive information.
- Resolves administrative problems by analyzing information and identifying and communicating solutions to enhance performance.
- Oversees office allocation of resources and ordering of consumables.
- Provides peer review of documents before final production/distribution to ensure quality control of the final product.
- Partners with business and office leadership in addressing office support needs.
- Undertakes more complex administrative duties with specific projects as required.
Minimum Experience
- 5 years of experience supporting multiple executive-level management.
- Planning & Organising, Communicating with Impact, Ability to work through change, ability to take minutes
- Excellent organizational and time management skills to manage multiple responsibilities and work efficiently under limited supervision.
- Proven written and verbal communication skills to effectively interact with internal and external customers and colleagues.
- Ability to interact with C suite level executives.
Additional Experience
- Maintains a high level of professionalism, integrity, trust, and confidentiality.
- Ability to handle multiple tasks and prioritize effectively, across multiple managers.
- Detail-oriented to ensure accuracy.
- Excellent computer skills and the ability to navigate through multiple systems without assistance.
- Proficient in Microsoft Office.
- SAP
- Diligent
- O365
- MS Office
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Minimum Qualifications
- Matric (Grade 12) required,
- Any relevant NQF Level 6 qualifications
- Executive Assistant qualification an advantage
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