Sappi Administrative / Secretarial Jobs in South Africa
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Sappi Saiccor Mill requires a Secretary to provide a secretarial and administrative support function to the Mill Manager and Managers within the Recovery & Services department.
This role reports to the Mill Manager.
The main responsibilities of this job are :
- Complete general office duties and administration
- Collate written monthly reports from the Mill Manager and Production Managers
- Ensure sufficient supply of office requirements i.e., stationary, beverages and toiletries
- Create SAP stores requisitions as requested
- Administer time and attendance for the Recovery Department
- Co-ordinate and schedule departmental meetings and other specifications such as minutes taking, arranging venue & catering
- Maintain the office filing system as well as the “Legal Liability” and OHS ACT filing systems
- Maintain and update records for audit purposes
- Assist Production Managers to submit travel requests online
- Generate weekly standby roster for all plants and distribute
- Receive and control above and beyond nominations and documents submitted
- Consolidate Eskom bills and prepare documents for Eskom cost report submitted by Mill Manager
- Prepare welcome announcements, parking allocation, office requirements and PPE for all new employees
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The ideal candidate should have :
- NQF level 4 qualification (Grade 12) with a secretarial certificate or a related equivalent
- Minimum of 1-2 years relevant experience in a similar environment
- Secretarial Certificate or related equivalent (Preferrable) with some financial background
- SAP and Microsoft Office literate