Secretary - Sappi Saiccor Mill

Sappi Saiccor Mill requires a Secretary to provide a secretarial and administrative support function to the Mill Manager and Managers within the Recovery & Services department.

This role reports to the Mill Manager.

The main responsibilities of this job are :

• Complete general office duties and administration
• Collate written monthly reports from the Mill Manager and Production Managers
• Ensure sufficient supply of office requirements i.e., stationary, beverages and toiletries
• Create SAP stores requisitions as requested
• Administer time and attendance for the Recovery Department
• Co-ordinate and schedule departmental meetings and other specifications such as minutes taking, arranging venue & catering
• Maintain the office filing system as well as the “Legal Liability” and OHS ACT filing systems
• Maintain and update records for audit purposes
• Assist Production Managers to submit travel requests online
• Generate weekly standby roster for all plants and distribute
• Receive and control above and beyond nominations and documents submitted
• Consolidate Eskom bills and prepare documents for Eskom cost report submitted by Mill Manager
• Prepare welcome announcements, parking allocation, office requirements and PPE for all new employees

The ideal candidate should have :

• NQF level 4 qualification (Grade 12) with a secretarial certificate or a related equivalent
• Minimum of 1-2 years relevant experience in a similar environment
• Secretarial Certificate or related equivalent (Preferrable) with some financial background
• SAP and Microsoft Office literate