Receptionist - Department of Public Works & Infrastructure

POST 45/175: RECEPTIONIST 

REF NO: 2022/461

DUTIES:          

• Render reception services to the Office of the Minister.
• Receive and direct telephonic and electronic calls and messages.
• Liaise with clients, managers and related stakeholders as directed. 
• Receive and engage visitors. 
• Keep a logbook of each day’s visitors. 
• Ensure a clean reception area. 
• Exercise control of access to the Office of the Minister. 
• Support the security profile of the Office.
• Arrange and provide refreshments for visitors /clients as directed. 
• Provide general administrative support services to the office of the Minister. 
• Receive and administer the flow of information and documents in the Office. 
• Prepare and distribute documents as directed. Assist with enquiries related to the Office. 
• Administer the procurement process of office equipment and stationery.
• File/ store, trace and electronically and manually retrieve documents and files.
• Assist with processing of claims for travel and accommodation.
• Assist with the administration of leave for staff in the office of the Minister.
• Provide general secretarial services to the office of the Minister.
• Assist with the arrangement of meetings.
• Organise logistics for the meeting.
• Assist with the preparation of documentation for the meetings.
• Execute all claims for travel, accommodation and rental cars.
• Assist with an effective flow of information and documents: Direct received a submission to relevant managers within the office of the Minister.
• Ensure the safekeeping of documentation.
• Responds to enquiries received from internal and external stakeholders as directed.
• Draft documents as required.

REQUIREMENTS:         

• A Senior Certificate/Grade 12.
• Willing to adapt work schedule in accordance with office requirements.
• Knowledge of Departmental Policies and Regulations; Government legislation;
• Minimum Information Security Standards (MISS) Act; General office administration functions.
• Basic communication skills; Computer literacy; Basic numeracy; Interpersonal relations; Organisational skills;
• Basic Financial Management skills. Resourceful; Presentable; Professional demeanour; Creative; Ability to work under stressful situations;
• Ability to communicate at all levels; People orientated;
• Trustworthy; Assertive; hardworking; Self-motivated; Ability to work independently.

ENQUIRIES: Mr SC Zaba Tel No: (012) 406 1544

SALARY: R151 884 per annum

CENTRE: Head Office (Pretoria)