Department of Public Works & Infrastructure Administrative / Secretarial Jobs in Pretoria
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POST 45/175: RECEPTIONIST
REF NO: 2022/461
DUTIES:
- Render reception services to the Office of the Minister.
- Receive and direct telephonic and electronic calls and messages.
- Liaise with clients, managers and related stakeholders as directed.
- Receive and engage visitors.
- Keep a logbook of each day’s visitors.
- Ensure a clean reception area.
- Exercise control of access to the Office of the Minister.
- Support the security profile of the Office.
- Arrange and provide refreshments for visitors /clients as directed.
- Provide general administrative support services to the office of the Minister.
- Receive and administer the flow of information and documents in the Office.
- Prepare and distribute documents as directed. Assist with enquiries related to the Office.
- Administer the procurement process of office equipment and stationery.
- File/ store, trace and electronically and manually retrieve documents and files.
- Assist with processing of claims for travel and accommodation.
- Assist with the administration of leave for staff in the office of the Minister.
- Provide general secretarial services to the office of the Minister.
- Assist with the arrangement of meetings.
- Organise logistics for the meeting.
- Assist with the preparation of documentation for the meetings.
- Execute all claims for travel, accommodation and rental cars.
- Assist with an effective flow of information and documents: Direct received a submission to relevant managers within the office of the Minister.
- Ensure the safekeeping of documentation.
- Responds to enquiries received from internal and external stakeholders as directed.
- Draft documents as required.
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REQUIREMENTS:
- A Senior Certificate/Grade 12.
- Willing to adapt work schedule in accordance with office requirements.
- Knowledge of Departmental Policies and Regulations; Government legislation;
- Minimum Information Security Standards (MISS) Act; General office administration functions.
- Basic communication skills; Computer literacy; Basic numeracy; Interpersonal relations; Organisational skills;
- Basic Financial Management skills. Resourceful; Presentable; Professional demeanour; Creative; Ability to work under stressful situations;
- Ability to communicate at all levels; People orientated;
- Trustworthy; Assertive; hardworking; Self-motivated; Ability to work independently.
ENQUIRIES: Mr SC Zaba Tel No: (012) 406 1544
SALARY: R151 884 per annum
CENTRE: Head Office (Pretoria)
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