Senior State Accountant: Financial Management Division - DOD

POST 45/68: SENIOR STATE ACCOUNTANT 

REF NO: CFO 22/10/1 (X3 POSTS)

Financial Management Division

Chief Directorate: Accounting

Directorate: Personnel Payments, Salaries

DUTIES:

• Executing, controlling, accounting and managing of salary and allowance payments to members/employees of the Department of Defence (DOD).
• Supervising, training and guiding subordinates who resort under the control of this post.
• Ensure that all salaries and Allowances for Permanent and Permanent employees of the DOD including Part Time Force members are paid within the cut-off dates.
• Approving and authorizing salaries and allowances-related transactions.
• Ensure that all pro-rata salaries or allowances and pay progressions are accurately calculated.

• Ensure compliance with policies and procedures within the salaries unit.
• Clearing and compiling salaries-related suspense accounts. Taking over problem cases, following up with CD HRM and finalizing them.
• Attending to queries relating to the payment of salary and allowance. Calculating, disallowing and recovering salary overpayments.
• Evaluating staff quarterly and assessing staff annually.
• Submitting Bi-annual and Annual tax reconciliation (EMP 501) to SARS for the Department of Defence. Preparing monthly (EMO201) and annual tax reconciliation, Distributing IRP 5-Tax certificates and Responding for tax queries. Issuing of Duplicate and handwritten IRP 5- Tax certificates.
• Calculating tax on handwritten salary payment/disallowance. 
• Working through tax reports to ensure that IRP 5- Tax certificates print correctly and requesting tax directives with SARS.
• Administration of Pension deduction payment to GEPF for employees within the DOD. 
• Monitor all relevant account balances and transactions on FMS. Distribution of all DOD members’ salary to Bank Serv.
• Human Resource-related duties:  Manage all personnel-related issues within the section.
• Long Service Awards: Administer applications for long service awards within the Financial Management Division. Management and Administration of DPP Accounts Control. 
• Manage and administer all Accounts in use by DPP in collaboration with DPP and DCA. 
• Manage and Administer Foreign Management and Administration of Operational Deployments. 
• Manage and Administer Operational Deployments payments for DPP and Defence Intelligence.
• Management and Administration of DPP Accounts Control.
• Manage and administer all Accounts in use by DPP in collaboration with AD Salaries, DDPP and  Directorate  Central  Accounts.
• Personnel  Payments (DPP). 
• Constant collaboration and communication with the Assistant Director Salaries regarding all functions coupled to the post.
• Coordinating administration-related tasks.

REQUIREMENTS:         

Minimum  requirements:  

• Grade 12 certificate plus a  B Degree/three-year National Diploma in Finance/Accounting with a minimum of three years relevant experience on a post level 7 or equivalent or Grade 12 certificate with Finance/Accounting related subjects with a minimum of seven years relevant experience on a post level 7 or equivalent. 
• Knowledge of MS Office applications (MS Word and MS Excel).
• Knowledge of the effective utilization of the PERSOL/PERSAL mainframe in the Department of Defence (DOD)/Public Service or other similar systems used in the Private Sector. Sound reasoning, mathematical and problem-solving abilities.
• Well-developed verbal and written communication skills and ability to effectively render quality service to military (DAP) as well as civilian (PSAP) clients and to answer enquiries in a professional manner.
• Ability to effectively function as part of a team, receptive to work-related suggestions/ideas, decisive/persevering in regard to task finalization and able to effectively function under pressure.
• Very conscientious and motivated towards producing effective and correct work and aiming for zero defects.

ENQUIRIES: Mr J.G. Lottering Tel No: (012) 392 2314

SALARY: R331 188 per annum (Level 08)

CENTRE: Pretoria