Research Administrator x2 - University of the Witwatersrand

Activities and Responsibilities

• Support Project Managers with all administrative work associated with receiving and preparing purchase orders and payment requests for research and consulting projects.

• Maintaining an electronic filing system for all project documentation.

• Collating all required information to load new suppliers, contractors, etc.

• Supporting Business Development Managers with the proposal and tender submission processes such as completion of vendor documents and collating supporting documentation.

• Supporting the team’s marketing activities e.g. distribution, collating RSVPs, quotations, etc.

• Organise travel and accommodation for project resources.

• Assists in planning and arranging events, including venue hire, catering, etc.

• Arrange meetings by scheduling appropriate meeting requests, booking rooms, and planning refreshments.
• Other administrative and related support as required by team members

Minimum requirements

• Grade 12 or equivalent.

• A tertiary qualification (NQF level 6 or higher) in administration or equivalent.

• Three (3) years’ work experience, including one (1 year) in administration, as well as other experience relevant to the role.

• Proven attention to detail, and ability to multi-task in a dynamic environment.

• Strong oral and written communication skills.

• Proactive attitude towards teamwork.
• Excellent knowledge of MS Office especially MS Word and MS Excel.

Desirable experience and qualifications

• 5 years of work experience of which at least 3 years is in administration.
• Experience in financial administration, preferably using an enterprise resource planning system e.g. Oracle/similar.