Job Description: Responsibilities & Requirements
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Activities and Responsibilities
- Support Project Managers with all administrative work associated with receiving and preparing purchase orders and payment requests for research and consulting projects.
- Maintaining an electronic filing system for all project documentation.
- Collating all required information to load new suppliers, contractors, etc.
- Supporting Business Development Managers with the proposal and tender submission processes such as completion of vendor documents and collating supporting documentation.
- Supporting the team’s marketing activities e.g. distribution, collating RSVPs, quotations, etc.
- Organise travel and accommodation for project resources.
- Assists in planning and arranging events, including venue hire, catering, etc.
- Arrange meetings by scheduling appropriate meeting requests, booking rooms, and planning refreshments.
- Other administrative and related support as required by team members
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Minimum requirements
- Grade 12 or equivalent.
- A tertiary qualification (NQF level 6 or higher) in administration or equivalent.
- Three (3) years’ work experience, including one (1 year) in administration, as well as other experience relevant to the role.
- Proven attention to detail, and ability to multi-task in a dynamic environment.
- Strong oral and written communication skills.
- Proactive attitude towards teamwork.
- Excellent knowledge of MS Office especially MS Word and MS Excel.
Desirable experience and qualifications
- 5 years of work experience of which at least 3 years is in administration.
- Experience in financial administration, preferably using an enterprise resource planning system e.g. Oracle/similar.
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