Shipping Clerk - AVI Limited

AVI Ltd. is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits, and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

NATIONAL BRANDS LIMITED operates 5 manufacturing sites, offering world-class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead, and Durban (KZN). It is home to some of the best-known South African tea, coffee, and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

A career opportunity exists for a Shipping Clerk on a permanent basis to join our NATIONAL BRANDS LIMITED, South Beach (Durban) Tea Factory. The role will be reporting to the Shipping Controller.

• Perform SAP Stock Transport Order (STO) for NBL and Ciro Sites (also assist with wheat/machinery spares)
• Ensure the STO process is completed and communicated to sites timeously (NBL & CIRO)
• Follow up on stock receipts if not done on time (All sites)
• Upload shipping documents (VAT pack) to STO
• Perform SAP Stock Transport Order (STO) for over-border road teas (update spreadsheet from suppliers for teas in transit)
• Ensure customs bill of entries and stamped port health documents are sent to the relevant site per shipment
• Reconcile 7 & 30-day vendor accounts
• Support the accounts payable team with freight and 3rd party invoices for payment
• Assist the accounts payable team to close old vendor conditions on SAP
• Assist accounts payable team with regular checks on Credacc portal to resolve invoice processing/payment queries
• Verify and approve Transporters POD’s for payment - Input the POD number on the system
• Arrange to book of port health inspection at Durban Tea factory / Bidvest (storage)
• Assist with Incoterm Register
• Maintain vendor contact details via the prescribed vendor change workflow
• Reconcile National Port Authority & Transporter accounts
• Compliance with audit and year-end requirements by providing necessary supporting documentation and commentary for relevant sites when required
• Verify intake notes from Bidvest for tea shipments (Container number, batch, and quantity) and send approved intake note to RMS to receipt the stock in Bidvest location 1010
• Follow up on intake note receipt if not done in a day or two by RMS
• Send out monthly VAT recons to tax department (NBL & 3rd party clearance)
• Processing of Cargo dues on the Transnet OTC system
• Arrange financial year-end GIT reports for Road teas
• Send out a weekly forecast every Friday afternoon if required for the following weeks' payments (MSC / 3rd party clearance as they are 7-day accounts)
• Arrange clearing instructions when required & input file onto the system
• Assist with call-off instructions for the stock from storage facilities & track/assist until delivered
• Assist with processing of forex payments & filing when required
• Assist team with any tracking or reports required
• Filing CIRO STO’s
• Filling monthly account invoices
• Filing of Transporter PODs
• Finalizing and closing shipment files as per our filing procedure

Experience Required:

• 1- 3 years experience in import and export customs clearance/logistics
• MS Office (Word, Excel, Outlook, and Powerpoint)
• SAP is essential

Qualifications:

• Matric with Maths is essential
• Relevant tertiary qualification in logistics imports and exports will be advantageous

Additional:

• Knowledge of proactive risk profiling
• Knowledge of the Customs and Excise Act, Rules, Regulations, and SARS policies

Competencies:

• Staying composed
• Working Together
• Meeting deadlines
• Attention to detail
• Interpreting data
• Documenting facts
• Taking initiatives
• Minimising Risk