Assistant Director: Labour Relations - Government Pensions Administration Agency

POST 43/46: ASSISTANT DIRECTOR: LABOUR RELATIONS 

REF NO: (ASD/LR/2022-11/1P)

Human Resources Management – Employee Relations

The purpose of the role is to manage all Labour relations (LR) issues relating to grievances and misconduct within the Organization.

DUTIES:

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following:

Manage relationships with stakeholders:

• Manage relationships with organized labour.
• Manage all external relationships with the Bargaining Councils (e.g. GPSSBC and PSCBC).
• Collaborate with Directors on disciplinary and dispute matters as required.
• Leverage and manage relationships between management, employees and organized labour and labour institutions and identify areas for interventions .
• Participate in strategic planning in the management of the Directorate.

Monitor the system of finalizing all misconduct cases in the GPAA:

• Monitor capturing of cases on PERSAL in order to assess progress.
• Analyse and manage records of misconduct cases in the GPAA.
• Monitor coordination of information regarding misconduct.

Manage the finalisation of all misconduct received in the GPAA:

• Assign investigators to conduct investigations into misconduct cases.
• Finalise the investigations on misconduct in the GPAA
• Ensure that prescripts are adhered to regarding the finalization of the misconduct cases.
• Analyse investigation reports received.
• Prepare for the disciplinary processes and communicate the outcome thereof.
• Monitor, consolidate and analyse national misconduct statistics.
• Ensure that the Department maintains procedural and substantive fairness in the handling of misconduct cases.

Manage the finalisation of all grievances received from employees in the GPAA:

• Assist in the preparation, representation and management of disputes emanating from grievances.
• Represent the employer in grievance cases.
• Provide a specialist advisory, consultation and facilitation service in all grievance and dispute-related matters.
• Assist in identifying designated employees to conduct investigations into grievances.
• Ensure that relevant prescripts are adhered to regarding the finalization of grievances.
• Consolidate and analyse grievances statistics. Ensure that the Department maintains procedural and substantive fairness in the handling of grievance cases.

Coordinate the provision of a collective bargaining function to the GPAA to ensure compliance with the legislative prescripts:

• Provide input to the development of a collective engagement strategy and model (matters of mutual interest, GPAA objectives, structural interface, responsibilities, accountabilities, monitoring processes) to ensure effective collective bargaining within the GPAA.
• Represent the GPAA at the Bargaining Chamber and ensure that the appropriate actions are taken to action the decisions taken at the departmental bargaining chamber and the PSCBC and GPSCBC.
• Provide input and advice on the management and resolution of individual and collective disputes.
• Liaise with other government departments on matters of mutual interest.
• Support and provide assistance to the regional offices in all aspects of Labour Relations.
• Identify and respond to labour-related risks that may stem from the transfer of staff and/or other collective employee decisions that have the potential to have a negative impact on employees in some or all cases.
• Provide proactive advice on labour law, government‘s prescripts, policies, procedures and agreements.
• Provide input to the development and maintenance of appropriate capacity-building programmes (line management and LR staff) and training manuals.
• Provide input with the training delivery on LR and related training. Review cases: Analyse arbitration awards for review to the Labour Court.
• Discuss and evaluate cases referred with the Director of Legal Services.
• Liaison meetings with State Attorneys.
• Monitor and analyse the outcomes from the Labour Court and Labour Appeals Court.

Manage dispute resolution emanating from misconduct:

• Preparation, representation and management of disputes emanating from misconduct.
• Attend to dispute proceedings, represent the Department/facilitate representation and provide the required evidence.
• Provide a special advisory, consultation and facilitation service on all dispute-related matters.
• Challenge issues on all jurisdictions and condonation of disputes forwarded to GPSSBC, PSCBC and CCMA.
• Report to Director on all disputes that may arise in the GPAA.
• Develop appropriate strategies and processes to manage disputes and minimize the negative effects.
• Ensure that the Department maintains procedural and substantive fairness in the handling of dispute cases.

Manage and development of staff:

• Manage the performance of the unit which involves coaching, mentoring and taking corrective action where required, developing performance standards and evaluating teams and individuals.
• Monitor staff regarding human resources such as leave, recruitment and grievances. 
• Compile the work plans for the unit including the consolidation of the operational plans into the directorate’s overall work plan.

REQUIREMENTS:          

• A recognised three-year National Diploma/B Degree or equivalent three-year qualification (at least 360 credits) in Human Resource / Labour Relations / Industrial Relations / Law or related field.
• At least four (4) years relevant experience in Labour Relations of which at least two (2) years include supervisory experience/supervisory role.
• Computer literacy that includes a working knowledge of Microsoft packages.
• Knowledge of LRA, BCEA, EEA.
• Knowledge of DPSA Framework and prescripts.
• Knowledge of Investigations.
• Knowledge of Code of Conduct.
• Knowledge of Strike Management.
• Analytical skills.
• Report writing skills.
• Facilitation skills.
• Presentation skills.
• Motivational skills.
• Leadership skills.
• Problem-solving skills.
• Organization & coordination skills.
• A strong understanding of the Human Resources field.
• Programme & Project Management skills.
• Customer-oriented.
• Ability to communicate at all levels.
• Ability to build strong network relationships.
• Work independently.

Take note of the requirements regarding a new Z83 effective 1 January 2021 as per the DPSA regulations as well as all other requirements specified in the footer.

ENQUIRIES: Ms Felicia Mahlaba on Tel No: 012 319 1455. Application enquiries: Soniwe Mwamuka on Tel No: 011 0218982

SALARY: R382 245 per annum (Level 09), (basic salary)

CENTRE: Pretoria Head Office