Coca-Cola Beverages South Africa Administrative / Secretarial Jobs in Eastern Cape
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Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced Personal Assistant to join the CCBA Supply Chain team. The successful applicant will be reporting into the Group Engineering & Projects Manager.
This is a 6-month fixed term contract, from January to July 2023, with the possibility of extension to 7 months.
This role, provides administrative support, managing the travel, and meeting arrangements for the Group Engineering & Projects Manager (Supply Chain) and leadership team.
Coca-Cola Beverages Africa (CCBA) is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. CCBA has an extensive footprint in Africa, employing over 17 000 employees, and serving a combined population of over 300 million people across the continent.
The CCBA vision is to refresh Africa every day and make the continent a better place for all, growing success as a business and creating a better-shared future for our people, customers, consumers, communities, planet and shareholders. We conduct ourselves with the utmost integrity for shared value and the greater good.
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We are a world-class, customer-orientated, socially and environmentally conscious fast-moving consumer goods (FMCG) company that is driven by engaged, motivated and inspired employees.
Key Duties & Responsibilities
- Support the Group Engineering & Projects Manager and direct reports as well as Manufacturing Excellence Manager and direct reports:
- Internal: CCBA Group, Country MD’s PA’s, Office administrative leads, IT Teams and their PA’s.
- External: Various Vendors & other consulting companies partnering on the project.
- Support other PA’s in Supply Chain when they are on leave or sick.
- Manage office expenditure
- Process travel claims
- Administer & Reconcile credit card reconciliations
- Create MSD365 purchase orders and purchase requisitions and draw and review cost centre reports.
- Monitor and Control mailing activities & expenses
- Schedule, coordinate and confirm meetings
- Plan, organise and coordinate meetings as and when required
- Organise travels and complex travel itineraries for teams
- Complete travel authorisations
- Process all Forex claims for travel
- Produce ad hoc documents, briefing papers, reports and presentations for meetings and as required
- Manage and maintain office equipment and stationery
- Manage and review filing and office systems
- Take and compile meeting minutes
- Manage and maintain electronic and manual filing systems
- Manage visits
- Manage customer request
- Manage and maintain electronic and manual filing system
- Facilitate preparation of customer contract
- Manage customer contract
- Update contract information
Skills, Experience & Education
Qualifications:
- Degree in Administrative Services and/or management
- Diploma in Secretarial Science & Office Management
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Experience:
- Minimum 3 years experience, preferably in an FMCG environment
General
The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing.
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