Supply Chain Administrator: Logistics Management - GPAA

POST 40/58: SUPPLY CHAIN ADMINISTRATOR: LOGISTICS MANAGEMENT

REF NO: SCA/LM/2022/10 – 3C (X3 POSTS)

Supply Chain Management (12 Months Contract)

The purpose of the role is: To provide administrative assistance and support in the sourcing of goods and services through quotation process for respective business units in GPAA.

DUTIES:

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following: 

Process requisitions for procurement of goods and services:

• Receive, check and process requisitions and specifications for sourcing of goods and services as per prescribed legislation;
• Ensure the utilization of the Central Supplier Database (CSD) in requests for a competitive quotation process; facilitate quotation process;
• Implement and maintain quotation process in accordance with legislation, departmental policies and procedures and National Treasury Instruction Notes;
• Receive and opening of RFQ documents;
• Assist in the facilitation of the Bid Evaluation sessions; Compiling RFQ documents; Ensure communication to suppliers and business units; Ensure that suppliers are rotated;
• Keep and update the register of RFQs.

Generate purchase orders on the financial system:

• Check quotations for calculation errors.
• Generate purchase orders on the financial system.
• Obtain delegated approval. 
• Issue purchase order to service provider/supplier and relevant business unit. 
• Keep a proper record of purchase orders issued.

Coordinate receipts and evaluation of RFQ's:

• Ensure receiving and checking of quotations;
• Keep records of Quotations received;
• Schedule the evaluation session;
• Communicate the outcome to Business Units and Vendors;
• Registration of vendors on vendor master;
• Facilitate approval of quotations and Purchase Order generation.

Vendor Management:

• Upload new vendor applications for approval;
• Update current vendor details.
• Provide administrative support to the unit: Perform office administrative activities;
• Organize office logistical matters;
• File audit supporting office correspondence, documents and reports; Draft and type standard correspondence and documents;
• Completion of forms and documents relevant to the office;
• Order stationery and equipment/appliances for the section.

REQUIREMENTS:

• An appropriate N Dip/B Degree or equivalent three-year tertiary qualification (360 credits) in Supply Chain or related field with 18 months of relevant experience in Supply Chain Management or a Senior Certificate with three years of proven experience within Supply Chain Management. Computer literacy (MS Office products).
• Knowledge of PFMA, National Treasury Regulations, PPPFA, SCM Guidelines for Accounting Officers and related Prescripts; Knowledge of Public Sector Procurement processes, rules and regulations; Financial Administration. Interpersonal skills; effective Organizational skills; Planning and decision-making skills and analytical and problem solving skills.
• Client orientation and customer focus;
• Ability to communicate at all levels effectively;
• Ability to work independently and ability to work under pressure.

Take note of the requirements regarding a new Z83 effective 1 January 2021 as per the DPSA regulations as well as all other requirements specified in the footer.

Take note of Circular 19 of 2022 regarding the practice note on the Z83 application and completion thereof. The certification of all supporting documents will be expected of the shortlisted candidates only. Interviews may be conducted via a virtual medium which will be discussed with each shortlisted applicant.

The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the short-listed candidates. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.

ENQUIRIES:  For more information, you may contact: Ismael Radebe on Tel No: 012 399 2299

For application enquiries please contact: Koena Tibane on Tel No: 011 941 1953.

SALARY: R211 713 per annum (Level 06), plus 37% in lieu of benefits

CENTRE: Head Office Pretoria