Finance Administrator (Re-issues) - Government Pensions Administration Agency

POST 40/61: FINANCE ADMINISTRATOR: RE-ISSUES      

REF NO: FA/RE- ISSUES/HO/2022/10-3C (X3 POSTS)

Finance Unclaimed Benefits and Re-Issues (12 Months Contract)

The purpose of the role is: To provide administrative support for the re-issuing of benefits within the Unclaimed Benefits section.

DUTIES:

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following:

Processing of Unclaimed cases:

• Process cases as allocated by State Accountant in accordance with relevant procedures.
• Conduct payments on traced unclaimed benefits in accordance with standard procedures.
• Communicate the estimated payout to a beneficiary in writing, once approved by State Accountant.
• Refer cases where complex issues have been identified to the State Accountant.
• Processing of Re-issues.
• Amending/Changes of pay point and address. Submissions. Response to queries. Exception cases with incomplete documents.
• Adhoc project required by management.

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Prepare re-issues of benefits transactions:

• Conduct payments on traced unclaimed benefits in accordance with relevant processes.
• Implement payment changes for the re-issue of benefits in accordance with standard procedures.
• Maintain accurate financial records of re-issues.
• Verify payment and disbursement numbers on the system against documentation, ensuring accuracy.
• Ensure that banking details on the pension benefits re-issues are correctly captured on a daily basis prior to the payment run.
• Ensure that banking details changes on the monthly instructions are correctly captured on a daily basis prior to the monthly run.
• Draft submissions to Legal Section for payments older than seven years.
• Draft memorandums to Forensic Section to validate SAPS cases submitted by members and beneficiaries before payment.
• Draft memorandums to Forensic Section related to fraudulent applications.
• Assist clients with queries telephonically and/or by email.
• Liaison with all relevant stakeholders.
• Ensure that all applications submitted for processing of re-issues and pay points meet the requirements.
• Assisting management with audit enquiries and resolving findings if any.
• Ensure that the work given is accurately submitted on time. 
• Validate all applications received against the information on Pekwa system. 
• Validate all South African identity documents and passport with DOHA system. 
• Validate letter of Authorities with the Master Portal. 
• Submit all cases above R1 million for safety web verification before payment. 
• Escalate all complex enquiries to the State Accountant to resolve. 
• Assist with the testing of the Remas request. 
• Submit daily statistics to the State Accountant. 
• Implement specified controls to ensure the safekeeping of batches of re-issue transactions.
• Clear re-issue suspense accounts in accordance with defined procedures.

REQUIREMENTS:         

• An appropriate three-year tertiary qualification/degree/national diploma  (at least 360 credits) (Finance related) with 18 months proven experience in the accounting/financial management field of which at least 6 months should be in Payments/Re-Issues

OR

• A Senior Certificate/Grade 12 coupled with three years of appropriate proven experience in the accounting/financial management field of which six (6) months should be in Payments/Re-Issues.
• Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word. Knowledge of Civil Pension Software (CIPVEN), Workflow and Portal.
• Knowledge of Compliance with fund/scheme rules and Accounting procedures.
• Knowledge of applicable legislation within GEPF will serve as an advantage.
• Knowledge of GEPF products and services will be an advantage.
• Knowledge of Public Service Prescripts and Legislation.
• Ability to establish controls and monitor tasks. Knowledge of Compliance with standard accounting and relevant procedures.
• Communication skills. Accuracy and thoroughness.
• Finance skills.
• Ability to prioritize and meet deadlines. Supervisory skills. Planning and organizing skills. Customer service orientation. Persuasiveness and flexibility.
• Ethical business conduct.
• Ability to work under pressure.
• Ability to detect errors. Adhering to business ethics. Accountability. Teamwork.

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Take note of the requirements regarding a new Z83 effective 1 January 2021 as per the DPSA regulations as well as all other requirements specified in the footer. Take note of Circular 19 of 2022 regarding the practice note on the Z83 application and completion thereof. The certification of all supporting documents will be expected of the shortlisted candidates only. Interviews may be conducted via a virtual medium which will be discussed with each shortlisted applicant.

The applicant should have the necessary data and equipment for this purpose. Correspondence will only be conducted with the short-listed candidates. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.

ENQUIRIES:

Contact person: Mbongiseni Nkosi on 012 399 2202. Application enquiries: URS Response Handling Tel No: 012 811 1900

SALARY:  R211 713 per annum (Level 06), basic salary plus 37% in lieu of benefits

CENTRE:  Pretoria Head Office