DALRRD Administrative / Secretarial Jobs in KwaZulu-Natal
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POST 41/06: SECRETARY
REF NO: 3/2/1/2022/629
Directorate: Corporate Services
DUTIES:
- Provide secretarial/receptionist support service to the Director.
- Receive telephonic calls and refers the calls to the correct role players if not meant for the relevant senior manager.
- Record appointments and events in the diary.
- Type documents for the senior manager and other staff within the unit.
- Operate office equipment e.g., Fax machine and photocopier.
- Provide clerical support services to the senior manager.
- Liaise with travel agencies to make travel arrangements.
- Checks the arrangements when relevant documents are received.
- Arrange meetings and events for senior managers and staff in the unit.
- Identifies venues, invites role players, organise refreshments, and sets up for scheduled meeting and events.
- Process the travel and subsistence claims for the unit.
- Process all invoices that emanate from the activities of the work of the senior manager.
- Record basic minutes of the meetings of the senior manager where required.
- Draft routine correspondence and reports.
- Do filing of documents for the senior manager and the unit where necessary.
- Administer matters like leave registers and telephonic accounts.
- Receive, record and distribute all incoming and outgoing documents.
- Handle the procurement of standard items like stationery, refreshments etc.
- Collect all relevant documents to enable the Director to prepare for meetings.
- Remain up to date with regard to prescripts/policies and procedures applicable to her/his work environment to ensure efficient and effective support to the senior manager.
- Study the relevant Public Service and the departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
- Remain abreast with the procedures and processes that apply in the office of the senior manager.
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REQUIREMENTS:
- Applicants must be in possession of a Grade 12 Certificate.
- No experience is required.
Job-related knowledge:
- Computer literacy (Microsoft Word, Excel, PowerPoint, etc).
Job-related skills:
- Good telephone etiquette,
- Sound organizational skills,
- Computer literacy,
- Language skills and ability to communicate well with people at different levels and from different backgrounds,
- Communication skills (written and verbal),
- Ability to act with tact and discretion and Good presentation skills.
ENQUIRIES: Ms YP Ngubane Tel No: (033) 264 9500
SALARY: R176 310 per annum (Level 05)
CENTRE: KwaZulu-Natal (Pietermaritzburg)
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